Bid Coordinator

Rockwell Intellectual Property LLC•Long Branch, NJ

62d

About The Position

Over the past six decades, we've built the Kiely Family of Companies to focus on customer success and design-build capabilities. We rely on a culture of teamwork, technological innovation and high ethical standards to deliver successful solutions to our customers. The Kiely Family of Companies, established in 1952 by John F. Kiely Sr., contributes to something far greater than itself, as each company's unique capabilities enhance the others, making us greater than the sum of our parts. ENR 500 and 600 ranked for engineering and construction, KIELY serves the needs of our customers, offering a diversified list of services, such as full-service engineering, utility construction, heavy highway, hot mix asphalt production, equipment sales and leasing, recycling services, and residential and commercial building, leasing, and maintenance. Kiely serves a purpose much larger than any individual, project, or entity. We refer to our employees as team members because together we empower, partner, and advance. Our team members are an elite group of behind-the-scenes professionals who embody Kiely's core values. Position Summary The Bid Coordinator provides administrative and technical support to the estimating department to ensure efficient and accurate preparation of bids, proposals, and project documentation. This role requires strong organizational skills, proficiency with Microsoft Office programs, and the ability to communicate effectively with internal staff, vendors, and clients.

Requirements

Proficient in Microsoft Excel, Word, and Outlook; general computer literacy required.
Strong interpersonal and communication skills, both written and verbal.
Excellent organizational skills and attention to detail.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Dependable and self-motivated, with a willingness to learn estimating and construction processes.
Professional demeanor and ability to work collaboratively with team members and external partners.

Responsibilities

Assist estimators with data entry, document preparation, and organization of bid packages.
Create and maintain spreadsheets in Microsoft Excel for tracking bids, budgets, and vendor information.
Prepare and distribute Requests for Information (RFIs) and follow up on responses.
Download and organize project plans, specifications, and addenda from various online plan rooms.
Assist in maintaining estimating files, digital records, and document management systems.
Draft and proofread correspondence, proposals, and project-related documents using Microsoft Word.
Communicate with subcontractors and vendors to solicit pricing and ensure bid completeness.
Support the estimating team with administrative tasks such as filing, scheduling meetings, and managing emails.
Help compile bid submissions and verify that all required documentation is included and accurate.
Perform general office duties including data entry, scanning, photocopying, and document uploads.