Bid/Contract Administrator

Hemphill Construction Company • Florence, MS

1d • Onsite

About The Position

Responsible for all activities necessary to prepare new bid packages, maintain bid reports, contracts, create and maintain job files, and a variety of administrative duties as assigned by project management.

Requirements

• Ability to analyze information with attention to detail and emphasis on accuracy.
• Must be able to communicate in a professional manner with internal and external personnel.
• Must be willing and able to maintain employee confidence and protects confidential information.
• Understanding of generally accepted accounting principles.
• Ability to prioritize various assignments which may be in progress simultaneously,
• Ability to work independently, as well as, collaboratively with other departments.
• Proficient in Microsoft Office and data entry, particularly Excel,
• Ability to meet attendance schedule with dependability and consistency.
• High school diploma or equivalent (GED) required; Associates Degree in Business, Accounting or a related field preferred.
• 3+ years of administrative, accounting or office experience required.
• Ability to acquire and maintain a Mississippi Notary.

Nice To Haves

• Vista by Viewpoint experience would be beneficial.

Responsibilities

• Assist with construction bid paperwork.
• Assemble contract bonds and insurance projects as they are awarded.
• Assist all project managers with various tasks as needed, such as preparing copies of submittals, typing letters, and shipping documents and items to engineers and vendors.
• Maintain job files digitally and in hardcopy.
• Coordinate preparation for bids to include business licenses, bid bonds, file quotes, prepare bid packages for submittal, set up & maintain job files.
• Provide bidding report weekly and collecting bid tabulations.
• Notarize documents as needed.
• Provide back-up support to the office manager as needed..
• Provide support to management as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees