Bid Administrator (Government Programs)

Sellmark Corporation • Mansfield, TX

6h • Onsite

About The Position

The Bid Administrator (Government Programs) manages and coordinates all administrative activities related to government bids, tenders, and Requests for Proposals (RFPs). This role ensures timely opportunity identification, accurate proposal preparation, compliant submission, and systematic tracking of bid outcomes. This is a process-driven, detail-intensive administrative position focused on execution, compliance, and coordination rather than sales generation.

Requirements

• Bachelor’s degree preferred (Business, Public Administration, Contracts, or related).
• 2–5 years administrative, contracts, procurement, or proposal experience.
• Strong document management and organizational skills.
• Excellent written communication.
• Ability to manage multiple deadlines.
• Advanced proficiency in Microsoft Office.
• Detail accuracy
• Deadline discipline
• Process orientation
• Cross-functional collaboration
• Compliance awareness
• Documentation rigor

Nice To Haves

• Experience with procurement portals or contract systems preferred.

Responsibilities

• Monitor procurement portals for relevant opportunities.
• Maintain registrations for existing government bid platforms
• Identify new government procurement platforms
• Maintain bid tracking calendar and database.
• Distribute bid summaries for internal go/no-go decisions.
• Gather documentation from internal teams.
• Assemble submission packages.
• Ensure compliance with solicitation requirements.
• Submit proposals via required government systems.
• Coordinate approvals across departments.
• Maintain document repository and version control.
• Track submission timelines and milestones.
• Ensure adherence to procurement rules and internal policies.
• Maintain required corporate certifications and registrations.
• Support audits and documentation requests.
• Track results of submitted bids (CRM)
• Maintain win/loss data (CRM)
• Produce periodic bid performance reports (CRM)
• Complete monthly reporting requirements for GSA, BuyBoard, etc.

Benefits

• 401k with company match.
• Excellent Medical, Dental, and Vision Insurance (effective first of the month following 30 days).
• Generous paid time off
• Access to company wellness amenities: gym, sauna, chiropractor, cafeteria, and event space.
• Intensive training program with ongoing professional development and career growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees