Benefits & Payroll Specialist

Connexity | Skimlinks, a Taboola company•Santa Monica, CA

9h•$80,000 - $95,000•Hybrid

About The Position

Connexity, a Taboola company is a performance-marketing technology company whose core purpose for 25 years is to help online retailers find new customers and drive sales at a cost that meets ROI objectives. As the leading independent source of new customers and sales for online retailers, we manage the complexities of a wide range of customer acquisition channels on behalf of thousands of retailers, with proven success in the US, UK, EMEA and APAC, We connect over 60,000 publishers to 50,000 retailers around the world, generating $5m+ of sales every day across our suite of products (Skimlinks, ShopYourLikes, Connexity). We joined forces with Taboola in 2021 and Skimlinks in 2020, making us the first and largest, open-web source for Publishers and Creators to access eCommerce! Summary of Role: The Benefits & Payroll Specialist is based in Los Angeles, reports to the Sr. Director, Human Resources, and is a member of the US HR Team. The main purpose of this role is to manage the third party administration of the company’s US benefits programs, 401K, and various payroll requirements as needed, ensuring smooth administration, compliance, and effective communication with employees.

Requirements

5+ years of experience in benefits administration and payroll, ideally in a mid-size or fast-paced environment.
Deep knowledge of U.S. benefit programs, including 401(k), ERISA, ACA, COBRA, FMLA, and relevant employment laws.
Strong experience working with benefits and payroll vendors (ADP Workforce Now strongly preferred).
High attention to detail, accuracy, and follow-through, especially in data handling and documentation.
Excellent communication and customer service skills with the ability to support employees at all levels.
Strong organizational skills with the ability to manage multiple recurring deadlines.
Discretion and commitment to maintaining confidentiality of sensitive information.

Responsibilities

Oversee day-to-day management of the 401(k) retirement plan, including eligibility, enrollments, employee contribution updates, compliance testing, audits, conducting true-up, scheduling and setting up committee meetings twice annually, and partnering with plan advisors and recordkeepers.
Maintain close partnership with our third-party benefits administrator to manage benefits for ~450 U.S. employees.
Approve qualifying events, coordinate between the LOA administrator and management, complete employment verifications, and oversee manual benefits processes.
Support annual open enrollment, vendor renewals, and communications.
Review reconciled monthly benefit invoices received from third party administrator, to ensure accurate charges and timely payments.
Maintain benefits data across HRIS, vendor systems, and payroll to ensure accuracy and alignment.
Maintain payroll records by downloading and securely storing all payroll reports each cycle, as well as quarter-end, year-end, and W-2 documents once generated.
Mail or distribute paper W-2s annually.
Conduct benefit and payroll new-hire orientation, ensuring employees understand benefit options, timekeeping, vacation policies, and payroll cycles.
Obtain timecard approvals from employees and managers.
Remind managers to approve vacation requests in eTime.
Remind employees to complete and submit biweekly timecards.
Partner with our HR Shared Services team to ensure timecards are processed accurately and on time.
Provide timecard system training and support to employees and managers.
Lead 401(k) plan compliance testing, Form 5500, and annual audit activities.
Partner with recordkeeper and 401K advisor to ensure payroll and benefit processes comply with federal, state, and local regulations.
Maintain strict confidentiality and accuracy of employee data.
Support internal audit and financial audit documentation requests.