Benefits & Payroll Administrator

Black Rifle Coffee•San Antonio, TX

18d

About The Position

The Benefits & Payroll Administrator will support the day-to-day administration of Black Rifle Coffee Company’s employee health, wellness, and 401(k) programs while partnering closely with our third-party vendors and internal teams. This role ensures accurate payroll processing , compliance with applicable regulations, and positive employee experience. This is a hands-on role focused on executing and maintaining accurate processes; the ideal candidate is detail-oriented, highly organized, and committed to delivering excellent service to BRCC employees.

Requirements

Bachelor’s degree in HR, Business Administration, or equivalent experience preferred.
2–4 years of experience in benefits and/or payroll administration preferred.
Strong working knowledge of federal, state, and local regulations related to benefits, payroll, and tax compliance.
Experience supporting Open Enrollment and working with brokers or benefits vendors.
Proficiency with payroll and HRIS systems; ability to manage multiple systems and data sources.
Strong attention to detail, organization, and follow-through.
Excellent communication and customer service skills, with the ability to handle sensitive information confidentially.
Ability to thrive in a fast-paced, mission-driven environment.

Nice To Haves

Workday experience is preferred.

Responsibilities

Benefits Administration Assist with the administration of health, wellness, and 401(k) benefit programs.
Serve as a point of contact for brokers, carriers, and third-party administrators for day-to-day program needs.
Support Open Enrollment activities, including communications, system updates, and employee education.
Ensure transactions such as enrollments, changes, terminations, and life events are processed accurately and on time.
Maintain compliance with federal and state regulations, including ACA, COBRA, ERISA, and HIPAA.
Respond to employee questions related to benefits, leave programs, and eligibility.
Payroll Processing Review and validate payroll data for accuracy in coordination with our payroll provider.
B i-weekly payroll processing; step in to process payroll fully when needed (e.g., coverage for vacations or outages).
Maintain accurate payroll records, deductions, and benefit contributions.
Investigate and resolve payroll discrepancies in partnership with Finance and the payroll vendor.
Provide payroll reports and assist with audits as requested .
Compliance & Reporting Maintain accurate documentation and internal controls for benefits and payroll-related processes.
Support ACA reporting, 401(k) audits, and other required filings.
Partner with Finance on benefits cost monitoring and invoice reconciliation.
Assist with SOX-related documentation and provide support to auditors as needed.