Benefits and Leave Specialist

TOTE Resources LLC•Tacoma, WA

About The Position

The Benefits and Leave Specialist supports the administration of employee benefits programs and leave of absence processes across the organization. This role ensures compliance with federal and state regulations, delivers high-quality employee service, and partners closely with HR, Payroll, Legal, and external vendors to maintain accurate and efficient program execution.

Requirements

2-4 years’ experience in benefits administration and/or leave of absence coordination to include multi-state administration.
Experience working with HRIS and benefits administration platforms
Strong understanding of FMLA, ADA, and state-specific leave laws
Strong interpersonal and professional verbal and written communication skills.
Customer-service mindset with a focus on colleague experience.
Ability to analyze and interpret data to identify trends, patterns, and insights that inform strategic decisions.
Attention to detail and follow-up skills.
Excellent organization and time-management abilities.
Ability to work independently and collaboratively across multiple levels in the organization.
Passion for results and ability to work in a fast-paced environment.
Ability to understand, interpret and assess relevant labor laws and regulations for legal compliance.
Ability to maintain confidentiality and handle sensitive information.
Proficient in Microsoft Office Suite (Excel, Outlook, Word) and HRIS systems.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience), preferred.
Certification: PHR preferred.

Responsibilities

Coordinate and administer all company benefit plans including medical, dental, vision, life, disability, and wellness programs.
Serves as first point of contact for employee related benefits, eligibility, and enrollment.
Coordinate and administer leave of absence programs including FMLA, state leaves, personal leaves, ADA accommodations.
Partners with third party administrators to ensure timely communication and accurate leave tracking.
Processes and validate benefits monthly invoicing, HRIS changes, annual enrollment elections for all companies.
Support employee onboarding and offboarding processes related to benefits and COBRA.
Conducts audits on HRIS and vendor data for accuracy.
Partners with employees on life events.
Responsible for monthly wellness newsletters, scorecards, and payment coordination.
Primary owner of annual benefits fairs and events across geographies, to include vendor coordination and on-site activities.
Provide guidance to employees regarding benefit options, enrollment, and changes.
Stay current with federal, state, and local laws and regulations related to benefits and leave of absence.
Execute communication strategies to educate employees about their benefits.
Conduct workshops or training sessions to help employees understand their total compensation packages.
Generate, analyze, and maintain reports for benefits utilization, leaves, and compliance metrics.
Present findings and recommendations to senior management.
Support special projects, as needed.