Benefit Analyst - Absence - Remote

Vanderbilt University Medical Center•Nashville, TN

13h•Remote

About The Position

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: HR Benefits Job Summary: The Benefits Analyst is responsible the administration of health and welfare, retirement and absence benefits. The Analyst will plan and implement processes and procedures through support of configuration of HR system and is a subject matter expert (SME) for the HR Business Partners and other related stakeholder team(s). Hours: Monday - Friday, 8:00am - 5:00pm CST . Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO. Our vision: The world leader in advancing personalized health. Our mission: personalizing the patient experience through our caring spirit and distinctive capabilities. Making Health Care Personal. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt University Medical Center. At VUMC, we place a priority on designing with and for our patients and families. We value collaboration, embrace continuous learning and discovery, and seek to be a place where everyone has the chance to thrive. We’re the largest private employer in Middle Tennessee, with a growing team and expanding footprint in towns and communities across the region. We employ more than 28,000 people who work in inpatient and outpatient clinical care, research, and graduate medical education as well as critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fund-raising, groundskeeping and facilities, and many more. Our growing health system has more than 1,700 licensed hospital beds at: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Wilson County Hospital Vanderbilt Bedford Hospital Vanderbilt Tullahoma-Harton Hospital It’s also home to hundreds of outpatient clinic and surgical locations throughout the region. We serve our community with many unique and specialized services including the Level 1 Trauma Center, a highly experienced Transplant Center that does the most heart transplants in the world, a National Cancer Institute-designated Comprehensive Cancer Center, Lung Institute, Burn Center and many more. World-leading academic departments and centers make scientific discoveries, advance clinical care and train the next generation of health care professionals. Our robust research enterprise consistently ranks among the highest in the country as measured by peer-reviewed grant funding from the National Institutes of Health. We’re honored to be consistently considered among the nation’s best hospitals, including being nationally ranked in multiple medical specialties for treating the most complex conditions in adults and children by US News and World Report. Monroe Carell Jr. Children’s Hospital at Vanderbilt ranked as the No. 1 children’s hospital in the southeast in 2024. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose. Join us in Making Health Care Personal.

Requirements

Benefits Knowledge (Intermediate): Knowledge of the benefits offered by including their administration and rules. Typically, employee benefits include medical, dental, vision, retirement, disability, life insurance, and flexible spending.
Documentation (Intermediate): Ensures that all documentation is complete, accurate, thorough, and compliant.
Presentation Skills (Intermediate): The ability to prepare effective presentations in content and function, able to speak competently to the level of the audience.
Analytical Skills (Intermediate): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
Team Interaction: Provides informal guidance and support to team members.
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Responsibilities:
Certifications:
Work Experience: Relevant Work Experience Experience Level: 3 years
Education: Bachelor's

Nice To Haves

Resides in CST or EST
Strong attention to detail with the ability to identify and correct absence- and leave-related discrepancies quickly and accurately.
Workday experience is preferred; experience updating absence records, running reports, or managing cases
Proficiency in Microsoft Excel, including pivot tables, formulas, and data reconciliation.
3+ years of hands-on experience administering both short‑term and long‑term FMLA leaves, with a solid understanding of federal and state leave regulations.
Proven ability to work autonomously, manage workload independently, and make informed decisions within established policies.
Demonstrated capacity to manage time‑sensitive issues, prioritize effectively, and meet deadlines in a fast‑paced environment.

Responsibilities

Assist employees with benefits related questions, monitor and respond to benefits e-mail, phone and Case Management requests.
Support the payroll team related to benefit deductions and funding.
Holding meetings or orientations to explain benefits policies and procedures to employees or to go over changes in the benefits package.
Coordinate and ensure completion of all new hire benefit enrollments, including QLE changes and benefit premiums for employees on leave.
Ensures regulatory compliance with a thorough knowledge of HIPAA, ACA, ERISA, DOL and COBRA.
Primary liaison to Human Resources Employee Service Center in communicating carrier and rate changes for benefits enrollment (open enrollment, new hire, mid-year status change events).
Ensures proper set-up and testing in Workday and other enterprise systems.
Provides due diligence support in reviewing and identifying benefit plan concerns and helping to design transition program.
Evaluates proposed insurance carrier contracts and manages implementation of new insurance carriers.
Coordinates and conduct plans audits.
Monitors insurance carrier files to ensure accurate eligibility.
The responsibilities listed are a general overview of the position and additional duties may be assigned.