Banquet & Special Events Coordinator

TPC Network•Ponte Vedra Beach, FL

1d•Onsite

About The Position

TPC Sawgrass, located in Ponte Vedra Beach, Florida, is the birthplace of the TPC Network and the backdrop to PGA TOUR headquarters. Within the Mediterranean-Style, 77,000 square foot clubhouse, we provide our PGA TOUR Players, Families, Executives, Members and Guests with truly memorable culinary and service experiences in multiple dining outlets, beautifully appointed banquet and meeting spaces, and an expansive gallery. For the golf enthusiast, we provide a world class golf experience on either of our two PGA TOUR championship courses, including the famous Stadium Course, home to THE PLAYERS Championship. If you are looking to improve your game, our PGA TOUR’s Performance Center offers lessons from the top PGA instructors in the industry as well as club fitting and fitness. Tee up your career as a part of our team with the TPC Network! The Banquets/Special Events Coordinator assists with the plans and execution of banquet, catering, special event and outing packages for the club.

Requirements

High school diploma or equivalent education
Thorough knowledge of general business administration practices as would be acquired through one to two years of similar experience in progressively responsible positions

Responsibilities

Responsible for coordination of food & beverage and event set up for all club sponsored programs.
Coordinates event needs with Director of Food & Beverage and respective department head.
Maintain member files and contacts for use as event leads based on information obtained from the Food & Beverage Director and Director of Sales & Marketing.
Meet with clients to determine best area to accommodate clients’ needs.
Recommend menu item selection, decorations and other special theme offerings.
Assists with tastings as needed.
Quote prices and payment options and prepares sales contracts for bookings obtained.
Thoroughly explains the provisions of the contract to prospective clients and/or member.
Prepare purchase orders to satisfy Banquet Event Order requirements.
Contact outside vendors for special requirements.
Coordinate all inter-department related activities with the Food & Beverage Director and other department heads to ensure event execution meets event contract.
Assist with function set up needs with staff and outside vendors to meet or exceed expectations of client.
Ensures that all food and beverages are served according to specifications as prescribed by banquet contract.
Ensure the cleanliness and proper set up of banquet rooms before, during and after the event.
Answer questions from and provides information to clients and members.
Pleasantly greet members and guests and consistently demonstrating TPC Service Excellence philosophies.
Coordinate final billing with Food & Beverage Director and Accounting Director.
Writes professional thank you note and follows up with client within one week of event completion.
Special projects or other duties as assigned