Banquet Administrator

Knightsbridge Capital Corporation•Greenough, MT

28d

About The Position

The Banquet Administrator at Paws Up Montana provides essential administrative and operational support to the Food & Beverage leadership team across multiple luxury dining outlets and event operations. This position plays a key role in supporting fiscal responsibility, operational efficiency, and seamless communication while upholding the standards and values synonymous with Paws Up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, luxury hospitality environment.

Requirements

Strong organizational and time-management skills with the ability to prioritize competing demands.
Excellent written and verbal communication skills; able to clearly explain tasks, reasoning, and directions.
Proficiency in spreadsheets, databases, and standard office software.
High level of accuracy, discretion, and attention to detail.
Ability to work independently while supporting a collaborative team environment.
Prior administrative or hospitality experience preferred.
Knowledge of world class hospitality and service management preferred
Current driver’s license with two years driving experience

Responsibilities

Assisting Banquet Event order set up, signages, menus, packets and updating any changes
Submit and reconcile vendor invoices and payments accurately and in a timely manner.
Support purchasing and ordering processes for the Banquet Team
Submit work orders and follow through to ensure timely and effective resolution.
Respond promptly and professionally to emails, digital correspondence, and internal communications.
Draft, edit, and format documents, reports, and operational materials.
Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
Attend daily and weekly Special Event /BEO meetings
Assist with payroll-related administrative tasks and reporting.
Support personnel management initiatives and documentation as directed.
Work closely with Facilities to support the maintenance and repair of Banquet equipment.
Track maintenance issues and ensure follow-through to positive outcomes.
Assisting maintaining Paws Up Montana’s luxury service standards, operational excellence, and company values with strong attention to detail.
Demonstrate flexibility and adaptability in response to changing priorities and business needs.
Ability to work under pressure while managing multiple deadlines.
Occasionally involved with Banquet Services