Badging Coordinator

Marathon County•Wausau, WI

About The Position

The Badging Coordinator is responsible for performing, coordinating, and managing the federally mandated badging and access control program at the airport. Performs reception, customer support and administrative support duties for the airport. Provides information and assistance to airport tenants, users, passengers and the public.

Requirements

Associates degree in a related field
3+ years’ related experience in a multi-faceted, fast paced office environment
Or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job
AaaE Trusted Agent Airport Certified Employee required at hire or within 12 months of hire.
Valid Wisconsin drivers’ license and a driving history that meets County standards.
Incident Command System (ICS) training, level ICS-200 or above, within 12 months of hire.
Knowledge of: Office administration and recordkeeping practices.
Handling confidential and security-sensitive information.
Computer programs such as word processing, spreadsheets, and email.
Skills in: Providing professional customer service to airport staff and the public.
Maintaining accurate records and attention to detail.
Organizing work, managing multiple tasks, and meeting deadlines.
Preparing correspondence, reports, and meeting materials.
Using office equipment and computer systems.
Ability to: Interpret and apply airport policies and federal security requirements.
Maintain confidentiality when handling sensitive information.
Work independently while supporting a team environment.
Build and maintain effective working relationships with airport staff, partners, and regulatory agencies.

Responsibilities

Performs and coordinates all Airport security badge functions including, but not limited to, federally mandated badging compliance, distributing security badge information, processing badge applications, initiating applicant training
Acts as Assistant Airport Security Coordinator and assists the Airport Security Coordinator with updates to the Airport Security Program as necessary
Manages, implements, and maintains the system for security sensitive information (to include badge record keeping, issuance, inspection and correspondence)
Collects, retains, and destroys, as required, highly security sensitive and personal information.
Controls and maintains key inventories, records and audits
Coordinates the preparation, compilation and dissemination of various Airport reports, project updates, statistical information and correspondence (to include website updates, and mailings)
Calculates and processes payroll and maintains employee records
Administers and compiles the agenda for Joint Airport Board meetings
Coordinates organizing, scheduling and setting up special events or meetings
Coordinates scheduling of the Airport’s conference rooms and maintains meeting room schedules
Coordinate airport marketing efforts including updating the airport website and social media presence.
Performs general office reception duties, including answering the Airport’s main telephone line, routing calls appropriately, greeting walk-in customers and responding to email, phone, and in-person inquiries for information or assistance.
Directs inquiries and requests for service to appropriate resources, as needed
Coordinates employee travel and training arrangements
Assists the Director and Assistant Director(s) and other Airport staff as directed with administrative tasks such as correspondence preparation, mailing, filing and record keeping
Maintains, updates, and organizes Airport project files to ensure accurate and consistent record keeping and organization
Monitors inventory of office supplies and equipment and restocks/orders supplies as necessary.
Monitors, orders, and restocks all badging supplies as needed
Maintains regular and reliable attendance