Auxiliary Services Manager (Operations & Maintenance Manager 0080356)

University of Hawaii System•Maui County, HI

35d•Onsite

About The Position

This is NOT a remote position - the job requires in-person work. This position will oversee all Maui College locations, which include Kahului Campus, Outreach locations on Molokai & Lanai

Requirements

Possession of a baccalaureate degree in Business or Public Administration, Management or Operations Management, Engineering, Construction Management or a related field and five years (5) of professional experience with responsibilities in Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices, and techniques in Management and or Auxiliary Services as demonstrated by the broad understanding of the full range of pertinent standards and evolving concepts, principles, and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with physical plant maintenance.
Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by the preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders, and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Nice To Haves

Knowledge of auxiliary services, support, and facilities maintenance operations and procedures. Knowledge of the principles and techniques of operations planning and budget procedures.
Knowledge of contract administration procedures and practices relating to maintenance and repair work.
Ability to plan, organize, and supervise the activities of groups of employees who may be engaged in a variety of activities and who may be in a variety of occupational fields.
Ability to interpret and apply administrative rules and regulations to a variety of work situations.
Ability to establish and maintain effective working relationships with a variety of employees, staff, faculty, and professionals. Ability to communicate effectively both orally and in writing.

Responsibilities

Coordinate large-scale Capital Improvement and Repair and Maintenance (R&M) projectswith the University of Hawaii (UH) Community College Facilities Planning Office. Project management projects,including scope development, contractor coordination, quality assurance, utility shutdowns, punch list closeout, and temporary relocations.
Ensure maintenance- and energy-efficient design of new and renovated buildings and landscapes by collaborating with architects, engineers, and campus stakeholders.
Review and approve consultants, contractors, and payments associatedwith capital projects.
Serve as the primary liaison betweenthe college and the UH Community College system for capital projects.
Support the Vice Chancellor of Administrative Affairs (VCAA)in developing long-range development plans, legislative budget proposals, and prioritizing capital projects.
Oversee and implement a campus-wide preventative maintenance program incoordination with the Assistant Auxiliary Services Officer, covering Heating, Ventilation & Air Conditioning (HVAC), electrical, plumbing, pest control, and equipment.
Mentor and supervise staff toexecute and monitor both in-house and contracted maintenance services.
Supervise and prioritize routine repair projects acrosscampus. Develop job specifications, solicitations, procurements, and manage contracts, and ensure code compliance inareas such as safety, fire, and accessibility.
Oversee and mentor staff inmanaging project timelines, resources, and contractor work.
Supervises the Assistant Facilities Manager and assists with a landscape maintenance plan coveringthe main campus and outreach sites, which incorporates care of plantlife, encourages use of native Hawaiian plants, irrigation, lighting, roadways, signage, and pest control.
Maintain a safe, clean, and attractive campus environment.
Supervises the Assistant Facilities Manager and assists with oversight of custodial cleaning standards forall interior spaces and ensurescompliance with APPA cleanliness standards acrossfacilities.
Supervise Operations & Maintenance (O&M) personnel, including evaluations, training, and policy enforcement.
Maintain accurate positiondescriptions and organizational structure; monitor and analyze leave trends.
Promote staff development andcontinuous improvement in departmental operations.
Conduct operational studies and planning relatedto facilities and auxiliary services.
Interpret policies, prepare reports, develop procedures,and support emergency contingency planning.
Provide consultative guidance onspace utilization, energy use, and facility issues.
Manage building control systems, facility software, and work order systems.
Oversee waste management, recycling programs, and contracted disposal services.
Monitor campus mailroom, telecom operations, and facilities use contracts.
Ensure compliance withOccupational Safety and Health Administration (OSHA), Department of Health (DOH), fire codes, and hazardous waste regulations.
Serve as liaison betweenO&M and the campus community.
Oversee O&M budgeting, planning, and expenditures, pursuing cost-effective solutions without compromising safety.
Support campus safety and emergency response, serving on the Crisis Management Team as needed.
Conduct program reviews and internal assessments forcontinuous improvement.
Perform other duties as assigned.