Auxiliary Services Coordinator

Texas A&M University System • Commerce, TX

13d

About The Position

SUMMARY: The Auxiliary Services Coordinator under general supervision, provides technical support and coordination of a variety of business activities requiring independent judgment, specifically the daily management of the Lion Card Office, general office operations, campus identification, door access management, and other special projects as required by existing and new programs. Additionally, the review of business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education.

Requirements

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two years related experience, must be proficient in computer and database applications.
• This position requires excellent organization skills, attention to detail and strong interpersonal skills and the ability to work independently and as part of a team.
• Ability to: Strong ability to identify and problem solve technical issues.
• Licensing/Professional Certifications: None
• Physical Requirements: Ability to lift and carry up to 60 lbs.
• Other Requirements: May be required to work outside of normal business hours including evenings and weekends as needed.

Nice To Haves

• Some knowledge of electronic door hardware and locks as well as ability to utilize computer technology and manipulation of data and functionality between systems is preferred.

Responsibilities

• Performs general office operations, interacts with customers, manages student employees and schedules.
• Serves as back up to department related web pages and master calendar events.
• Serves as back up to departmental contract related payments and other duties as assigned.
• Operates photo equipment with multiple applications for ID card and badge production, produces university identification for students, faculty, staff and associated groups.
• Assist with door access authorization forms and access assignments for students, faculty and staff.
• Assist with Transact related equipment and function including door access, POS and events on campus.
• Assists with campus leadership to provide identification support for service areas and special groups including orientations, summer camps and conferences, organizations on and off campus facilities and event setups.
• Submits requisitions for purchases on an as needed basis.
• Maintains office supplies and equipment.
• Maintains petty cash and performs cashier functions, cash collections and preparing daily reconciliation of receipts for deposits, and fund transfers related to off campus merchants, also maintains and reconciles all accounts related to the one-card program and auxiliary services.
• Supports food service reporting and month end billing process.
• Reviews and approves vouchers and requisitions.
• Reviews and audits reconciliations of multiple unit accounts.
• Monitors and reports on unit budget activity.
• Prepares monthly and annual financial reports.
• Provides input to policies and interprets policies and procedures.
• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
• Coordinates routine fiscal activities.
• Proposes solutions to routine financial problems.
• Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities.
• Coordinates inventory process and maintenance of business files.
• May serve as a liaison with financial, payroll, and/or human resources.
• May coordinate routine personnel activities and maintenance of personnel files and approve leave requests.
• Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.
• Participates in the hiring and training of business staff and/or student workers and may provide supervision.
• Trains student staff on new and existing business procedures, and provides policies and regulations to staff.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level