Auxiliary Program Administrative Assistant

NEW CANAAN COUNTRY SCHOOL • New Canaan, CT

just now • $60,000 - $62,000 • Onsite

About The Position

The Auxiliary Program Administrative Assistant is a full time position and is responsible for supporting the
daily operations of all Auxiliary Programming; Before & After School Programs, Summer Camps, and
Facility Rentals. This position reports to the Director of Auxiliary Programs. This role will be on campus
Monday through Friday and the hours are 9:00 a.m. to 5:00 p.m. and there may be some need for
flexibility.

Requirements

• Bachelor’s degree from an accredited college or university
• Has a passion and ability to connect with students at the preschool/elementary/middle school age level (3-15 years old)
• Excellent interpersonal skills
• Strong communication skills verbally and in writing
• Proficiency in Excel and GSuite
• Proficiency with database management systems. Knowledge of CampBrain, SchoolPass, Blackbaud, Square, and Smartwaiver is a plus.
• Finds joy in working with preschool to 15-year-old students
• Is a visible, present leader
• Is collaborative, friendly and approachable
• Strong customer service skills
• Ability to manage and prioritize multiple tasks
• Is organized and attentive to details
• Demonstrates a commitment to professional growth
• Demonstrates cultural competency
• Is facile with digital technologies for organization and communication
• Works cooperatively as a team member
• Ability to stand, sit, walk, bend, squat, kneel, climb, reach, and perform repetitive hand and body movements
• Ability to lift students as required and maintain stamina to stand for extended periods
• Capacity to respond effectively in emergency situations

Nice To Haves

• Knowledge of CampBrain, SchoolPass, Blackbaud, Square, and Smartwaiver is a plus.

Responsibilities

• Oversee auxiliary program and facility rental vendor and client bookings and logistics
• Review and screen auxiliary program vendor and facility rental inquiries
• Oversee staff coverage schedules
• Maintain departmental calendars
• Reserve and coordinate program space
• Manage and update all program and rental permits and licenses
• Post and update informational materials for all auxiliary programming including summer camps
• Manage online registration systems for auxiliary programs including summer camps
• Draft program communications
• Manage logistical communications with families and employees
• Order inventory and maintain program supplies

Benefits

• 403(b) with school match
• Medical
• Vision
• HSA & FSA
• Life Insurance
• Paid Holidays
• Paid Winter, Spring and Summer Break
• Tuition Remission
• Professional Development
• Daily Lunch
• Gym Access

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level