Automotive Deal Billing Clerk

O'Steen Automotive Group•Jacksonville, FL

About The Position

At O'Steen Auto Group, we strive to make every customer a customer for life. We believe happy employees make happy customers, and we reward individuals who are ready to work hard, stay motivated, and take pride in what they do. Every employee at O'Steen Auto Group is absolutely critical to our success. Our promise is to continue delivering the same award-winning service and value that our community has come to expect from our dealership throughout the years. We are currently seeking an experienced, detail-oriented Automotive Deal Billing Clerk to join our accounting team. This position is vital to ensuring all new and used vehicle transactions are billed, funded, and recorded accurately and on time.

Requirements

Prior automotive dealership accounting or billing experience required
Strong knowledge of deal structures, contracts, funding, and inventory accounting
Experience with dealership management systems (DMS) such as Dealertrack, CDK, Reynolds, or similar
High level of attention to detail and strong organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Strong communication and follow-up skills
Must be able to pass Background test/ Drug screening.

Responsibilities

Accurately bill all new and used vehicle deals in compliance with dealership and manufacturer requirements
Process trade-in payoffs, including lien verification and timely payoff submission
Review, break down, and submit contracts to lenders and funding sources
Ensure all deal jackets are complete, accurate, and properly documented
Maintain and reconcile inventory schedules and other deal-related schedules on a monthly basis
Reconcile vehicle inventory, contracts in transit, and related accounting schedules
Partner closely with Sales, F&I, and Management to resolve discrepancies quickly and professionally
Maintain compliance with internal controls, audit standards, and manufacturer guidelines