Automotive Biller

Graff Chevrolet of Chesterton•Burns Harbor, IN

About The Position

The Automotive Biller is responsible for processing all vehicle sales transactions in a timely, accurate, and compliant manner. This role ensures that every deal is billed, funded, and recorded correctly while supporting sales, finance, and management teams. The Automotive Biller plays a critical part in maintaining accurate financial records, ensuring compliance with manufacturer and state requirements, and contributing to the overall efficiency of the dealership’s business office.

Requirements

Previous dealership billing or automotive accounting experience strongly preferred.
High attention to detail with excellent organizational skills.
Strong knowledge of DMS systems
Ability to work independently while meeting strict deadlines.
Strong communication skills and a team-oriented mindset.
Understanding of state title and registration requirements.

Responsibilities

Process Vehicle Sales Transactions Accurately bill all new, used, wholesale, and dealer trades.
Verify all documents for accuracy, including titles, registrations, payoff paperwork, and incentive forms.
Post deals into the DMS and ensure contracts are funded in a timely manner.
Title & Registration Management Prepare and submit all title work to the state DMV and track completion.
Ensure lien perfection and timely release of titles for trade-ins and wholesale deals.
Financial & Compliance Duties Reconcile accounting schedules related to contracts in transit, trade payoffs, incentives, and vehicle receivables.
Work closely with Finance Managers to ensure compliance with manufacturer, state, and federal regulations.
Assist with internal audits and follow Graff Automotive accounting policies.
Cross-Departmental Support Partner with sales and F&I to resolve deal discrepancies quickly.
Provide regular reporting to management regarding deal status, contracts in transit, and pending title work.
Assist Office Manager with additional accounting functions as needed.