Autodesk Vault Administrator

Commonwealth Associates, Inc.

About The Position

We are seeking a detail-oriented and technically proficient Autodesk Vault Administrator to serve as the primary steward of our engineering document management and CAD data ecosystem. This is a hands-on technical role responsible for the deployment, configuration, day-to-day administration, and continuous improvement of Autodesk Vault Professional across a multi-discipline engineering environment. The successful candidate will be the go-to subject matter expert for Vault platform governance — managing vault architecture, lifecycle definitions, user access, document control workflows, and integration with Autodesk CAD tools including AutoCAD, Inventor, Plant 3D, and Civil 3D. A working knowledge of engineering document control best practices and the ISO/IEC standards that underpin them is expected; deep standards authorship is not a requirement of this role.

Requirements

Bachelor’s degree in Engineering Technology, Drafting & Design, Mechanical or Electrical Engineering, Information Technology, or a related technical discipline; equivalent professional experience in lieu of degree will be considered.
4–8 years of progressive CAD and/or document management experience in an engineering consulting, EPC, manufacturing, or industrial environment.
Minimum 2 years of hands-on Autodesk Vault Professional administration experience, including ADMS Console, lifecycle configuration, category/property schema management, and user/role administration.
Proficiency with one or more Autodesk CAD platforms: AutoCAD, Autodesk Inventor, Plant 3D, or Civil 3D — including understanding of how these tools integrate with Vault.
Demonstrated ability to design and implement document control workflows, revision control processes, and vault folder structures in a multi-user engineering environment.
Working knowledge of engineering document control best practices and the ISO standards that govern them (ISO 9001 document control concepts; awareness of ISO 19650 is a plus but not required).
Solid understanding of data security, access control principles, and file/version management in a PDM/PLM environment.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable working within SharePoint or similar collaboration platforms.

Nice To Haves

Autodesk Certified Professional (ACP) or Autodesk Certified User (ACU) in Vault, Inventor, AutoCAD, or a related platform.
Experience migrating large volumes of legacy CAD data into Vault from file-based systems or alternative PDM platforms.
Familiarity with Autodesk Construction Cloud (ACC) / BIM 360 project setup, permission management, and document workflow configuration.
Scripting or automation experience: AutoLISP, iLogic, Dynamo, Python, or Vault API/REST integrations for workflow productivity gains.
Exposure to ISO 9001 QMS processes as they relate to engineering document control, nonconformance tracking, and internal audit within a consulting or engineering firm.
Experience supporting multi-office or multi-site Vault deployments with distributed user bases.
Familiarity with Product Lifecycle Management (PLM) concepts and configuration control (revision levels, release states, approval authorities).

Responsibilities

Deploy, configure, and maintain Autodesk Vault Professional, including ADMS Console, Vault Server, and client-side deployments.
Design and manage vault structures: folder hierarchies, category schemas, lifecycle state definitions, and custom property mappings.
Configure and enforce user roles, group permissions, and access controls within Vault.
Monitor vault health, perform routine maintenance, and coordinate backup and disaster recovery procedures with IT.
Manage Autodesk software licensing, deployment packages, and version upgrades across the design team.
Troubleshoot and resolve end-user Vault access, connectivity, and data integrity issues.
Develop and maintain automated workflows for drawing release, revision control, approval routing, and transmittal package generation.
Establish and enforce file naming conventions, numbering schemas, and metadata standards in alignment with engineering document control best practices.
Manage the full document lifecycle from creation through archiving, ensuring traceability and auditability of all revisions.
Support integration between Vault and CAD tools (AutoCAD, Inventor, Plant 3D, Civil 3D) to ensure seamless data flows and design-to-release workflows.
Assist with data migrations, including the import of legacy drawings and documents into Vault from external PDM/PLM systems or file-based archives.
Develop, publish, and maintain CAD and Vault standards documentation including SOPs, naming conventions, template libraries, and user guides.
Conduct periodic audits of vault data, drawing sets, and user compliance against established document control procedures.
Apply working knowledge of engineering document control best practices — including familiarity with relevant ISO standards (e.g., ISO 9001 document control principles) — to support the firm’s quality posture.
Maintain drawing template files, title block schemas, sheet formats, and standard parts libraries for all supported CAD platforms.
Develop and deliver Vault and CAD onboarding training for new staff and ongoing training for existing users.
Produce and maintain user-facing training materials, quick reference guides, tips, and best practices documentation.
Serve as a frontline resource for CAD and Vault technical support, escalating server-level or licensing issues to IT or Autodesk support as appropriate.
Mentor junior designers and drafters in proper use of Vault workflows, revision control, and data management practices.
Collaborate with Engineering, IT, and QA/QC leadership to continuously improve document management workflows and system performance.
Evaluate and recommend CAD/Vault enhancements, plugins, and automation opportunities (e.g., iLogic, AutoLISP, Vault API/REST scripting).
Participate in project startup activities to configure project-specific vault structures, templates, and deliverable standards.
Support Autodesk Construction Cloud (ACC) / BIM 360 configuration for project collaboration environments as needed.