Audit Letter Assistant

Squire Patton Boggs•Dallas, TX

About The Position

We are seeking an Audit Letter Assistant to join our team. Working under the supervision of the Audit Letter Coordinator and the Audit Letter Committee, the Audit Letter Assistant ensures the timely response to audit letter requests and inquiries.

Requirements

We require a high school diploma; two years relevant law firm experience; or equivalent combination of education and experience.

Responsibilities

Processes audit letter requests from clients and accounting firms by entering data into the audit letter system.
Surveys attorneys, tracks responses and sends follow-ups.
Compiles responses assessing pending and threatened litigation and claims, settlements, billing data and other pertinent information that may affect the client's financial statements and standing.
Obtains approval through correspondence with the audit letter committee, applies suggested edits and finalizes response to be issued to client and auditors.
Saves information to the firm's document management system, prepares billing for the audit response and records information using Excel.
Combines packets with all pertinent correspondence for filing and storage.
Prepares audit letters responses for committee and attorney review, corresponds with offices for issuance.
Understands the CMS Accounting Systems, including billing, functions and inquiries.
Comprehends the audit letter handbook as it pertains to client loss contingencies.
Maintains comprehensive tracking system for follow up to meet all relevant deadlines.
Utilizes the firm's document management system for retaining exhibits.
Prepares Completion memoranda for billing purposes.
Preserves historical firm documents and correspondence pertaining to audit letter responses electronically.
Performs as backup for the Audit Letter Coordinator.
Under the direction of the business intake coordinator, assists with administrative tasks within the business intake process during the low audit letter season.