Assistant

Hogan Lovells • Philadelphia, PA

19h

About The Position

Put your skills to work where they matter most—supporting top-tier lawyers and delivering exceptional client service. Are you a proactive, detail-driven assistant who is ready to thrive at a fast-paced, global law firm? We’re seeking a polished professional to join our Philadelphia office and play a critical role in helping our attorneys focus on what they do best —serving clients. As a member of our team, you’ll be the organizational backbone for high-performing attorneys, ensuring seamless operations and extraordinary client experiences. You’ll manage complex calendars across time zones, handle sensitive communications, and take ownership of billing, travel, and document workflows. Your work will directly impact client satisfaction and attorney productivity.

Requirements

• Experience: Two (2) – five (5) years in legal or professional services; large firm experience a plus.
• Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
• Mindset: Forward-thinking, proactive, and committed to excellence.
• Education: Bachelor’s degree preferred.

Nice To Haves

• Billing Expertise: Experience with electronic billing and budget tracking is a plus.

Responsibilities

• Be the first point of contact for clients as a friendly and responsive professional.
• Manage attorney calendars and coordinate meetings across global time zones.
• Review and triage emails and calls to reduce administrative burden on attorneys.
• Handle client onboarding to include conflict checks, engagement letters, and database updates.
• Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
• Coordinate travel, prepare expense reports, and manage vendor payments.
• Create and edit documents with precision, following firm standards.
• Support client meetings, video conferences, and events with seamless logistics.
• Maintain client and matter files, assist with audits and compliance reporting.
• Collaborate across departments and volunteer for overflow work.
• Uphold the highest standards of confidentiality and professionalism.

Benefits

• Be part of a globally respected firm with a strong culture of collaboration and excellence.
• Make a meaningful impact on client service and attorney success.
• Join a team that values innovation, inclusion, and responsible business practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level