Assistant

UCB • Raleigh, NC

8d • $73,600 - $96,600 • Hybrid

About The Position

We are looking for an Administrative Assistant who is organized, proactive, and collaborative to join us in our Support & Administration team, based in our Raleigh, NC office.
About the role
This role provides high‑quality administrative and operational support to managers within the Asset Team. You will optimize workflows, coordinate complex schedules and meetings, maintain confidentiality, and anticipate needs to ensure smooth execution of priorities. Success in this role requires strong attention to detail, proactive follow‑through, and the ability to partner effectively with stakeholders across the organization.
Who you’ll work with
You will work closely with the Asset Team managers, their leadership teams, and cross‑functional partners across global locations. You’ll serve as a key communication bridge, helping ensure timely information flow, efficient coordination, and strong collaboration with internal and external stakeholders.
What you’ll do
• Manage complex calendars, correspondence, travel logistics, and expense processes
• Coordinate meetings, agendas, materials, logistics, and follow‑up actions
• Support department communications, documentation, and presentation development
• Monitor budgets, manage purchase orders, and support invoicing processes
• Maintain organized digital files using Teams, SharePoint, and OneDrive
• Handle confidential matters with discretion and professional judgment

Requirements

• 5+ years’ experience as an executive or administrative assistant
• Bachelor’s degree or equivalent combination of education and experience
• Strong organizational, planning, and multitasking skills
• Proficiency in PowerPoint, Excel, Word, and digital collaboration tools
• Excellent written and verbal communication skills
• Ability to manage sensitive information with discretion

Responsibilities

• Manage complex calendars, correspondence, travel logistics, and expense processes
• Coordinate meetings, agendas, materials, logistics, and follow‑up actions
• Support department communications, documentation, and presentation development
• Monitor budgets, manage purchase orders, and support invoicing processes
• Maintain organized digital files using Teams, SharePoint, and OneDrive
• Handle confidential matters with discretion and professional judgment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees