Attendance Secretary

Millcreek Township School District•Erie, PA

About The Position

When you join Millcreek Township School District, you will become part of a team of over 900 employees focused on providing a world-class education to prepare students to reach their potential as life-long learners and responsible citizens. Why MTSD? Full time employees are eligible for our comprehensive benefit package including health, prescription, dental, and vision insurance options tailored to meet your individual needs. Affordable premium costs for health and prescription coverage. The district provides dental and vision insurance at no cost to you. Invest in peace of mind in retirement with a pension through the Public School Employees’ Retirement System (PSERS). Enjoy paid time off, including personal, sick, vacation, and bereavement leave, to take care of yourself and your loved ones. Advance your career and education with support from our tuition reimbursement program. Additional benefits include district-paid life insurance, employee assistance program, 403b plans, wellness rewards program, identity theft protection services, discount marketplace, and more. PART TIME When you join Millcreek Township School District, you will become part of a team of over 900 employees focused on providing a world-class education to prepare students to reach their potential as life-long learners and responsible citizens. Why MTSD? Invest in peace of mind in retirement with a pension through the Public School Employees’ Retirement System (PSERS). Enjoy paid time off, including personal, sick, vacation, and bereavement leave, to take care of yourself and your loved ones. Advance your career and education with support from our tuition reimbursement program. Additional benefits include employee assistance program, 403b plans, wellness rewards program, identity theft protection services, discount marketplace, and more. TITLE: Attendance Secretary REVISED 05/01/25 LOCATION: Millcreek Education Center APPROVED 05/27/25 DAYS: 200 days/year RATE: $21.06/hour QUALIFICATIONS: 1. High school diploma required. 2. Advanced secretarial and computer skills, including a working knowledge of various applications. 3. Knowledge of operating computers, and specific software programs relative to school operation. 4. Previous secretarial experience, preferred. 5. Demonstrated ability to work in a multi-task environment. 6. Maintain good rapport with co-workers and community. 7. Maintain confidentiality of District and school business. 8. Have an interest in education and be able to work with students. 9. Such alternatives to the above as the Board may find appropriate and acceptable. REPORTS TO: Director of Student Services JOB GOAL: To establish and maintain a high standard of professionalism in the operation of projects, initiatives, and daily functions. PERFORMANCE RESPONSIBILITIES: Handle confidential information concerning students and families. Answer phones and support parents/guardians needing assistance with attendance. Complete online data entry using district wide student information system. Responsible for maintaining all school district attendance. Process and monitor all Infinite Campus portal requests, parent emails, and written excuses. Coordinate with principals, guidance counselors, and school team members to ensure student schedules have been added for special programs. Run attendance letters and send to administrators and truancy monitors. Complete truancy citations and maintain records as directed per school principals and truancy monitors. Process and request, as necessary, parents-sponsored educational experience forms and maintain records. Forward to administrator for approval when needed. Communicate with parents, administrators, guidance counselors, nurses, and school staff regarding attendance and truancy as needed. Make corrections and adjustments to attendance for school staff, teachers, and administrators. Assist in crisis situations regarding students being dismissed. Prepare and distribute attendance reports for administrators. Demonstrate knowledge of attendance policies and procedures. Ensure compliance with attendance regulations, verify excuses, and report attendance data as needed. Maintain accurate departmental records and scheduling calendar as needed. Any other duties assigned by the Superintendent or their designee. POSITION SPECIFICATIONS: PHYSICAL DEMANDS: Ability to sit, talk, and hear. Ability to stand, walk, climb, balance, stoop, kneel, crouch, or crawl and move quickly when necessary to promote student learning and/or safety. Must be able to lift and/or move up to 25 pounds. Over 25 pounds requires assistance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SENSORY ABILITY: Ability to speak clearly and distinctly. Auditory acuity to be able to use telephone. Visual acuity to read correspondence and computer screen. WORK ENVIRONMENT: Indoor and outdoor environments. TEMPERAMENT: Ability to work as a member of a team. Must be courteous. Must be cooperative, congenial, service-oriented, and promote these qualities in the building. Ability to work in an environment with frequent interruptions. COGNITIVE ABILITY: Ability to follow written and verbal directions. Ability to demonstrate good written and verbal skills. Ability to effectively present information in one-on-one and small group situations to students, staff, and other employees of the organization. Ability to read, write, and do computations. Ability to work independently and make work-related decisions. Ability to complete assigned tasks with minimal supervision. Ability to exercise good judgment in prioritizing tasks and problem-solving. Ability to use correct grammar, sentence structure, and spelling. Ability to communicate effectively at all organizational levels. The information contained in this job description is for compliance with the American with Disability (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding the position and additional duties may be assigned. TERMS OF EMPLOYMENT: Work year and salary in accordance with the General Teamsters Local Union No. 397 Collective Bargaining Agreement. EVALUATION: Performance will be evaluated annually by the Director of Student Services or their designee.

Requirements

High school diploma required.
Advanced secretarial and computer skills, including a working knowledge of various applications.
Knowledge of operating computers, and specific software programs relative to school operation.
Demonstrated ability to work in a multi-task environment.
Maintain good rapport with co-workers and community.
Maintain confidentiality of District and school business.
Have an interest in education and be able to work with students.
Such alternatives to the above as the Board may find appropriate and acceptable.

Nice To Haves

Previous secretarial experience, preferred.

Responsibilities

Handle confidential information concerning students and families.
Answer phones and support parents/guardians needing assistance with attendance.
Complete online data entry using district wide student information system.
Responsible for maintaining all school district attendance.
Process and monitor all Infinite Campus portal requests, parent emails, and written excuses.
Coordinate with principals, guidance counselors, and school team members to ensure student schedules have been added for special programs.
Run attendance letters and send to administrators and truancy monitors.
Complete truancy citations and maintain records as directed per school principals and truancy monitors.
Process and request, as necessary, parents-sponsored educational experience forms and maintain records.
Forward to administrator for approval when needed.
Communicate with parents, administrators, guidance counselors, nurses, and school staff regarding attendance and truancy as needed.
Make corrections and adjustments to attendance for school staff, teachers, and administrators.
Assist in crisis situations regarding students being dismissed.
Prepare and distribute attendance reports for administrators.
Demonstrate knowledge of attendance policies and procedures.
Ensure compliance with attendance regulations, verify excuses, and report attendance data as needed.
Maintain accurate departmental records and scheduling calendar as needed.
Any other duties assigned by the Superintendent or their designee.