Attendance Secretary @ Mt. Diablo High School #3942

Mt. Diablo Unified School District • Concord, CA

3d

About The Position

DEFINITION : Under general supervision, performs work of moderate difficulty in the maintenance of student records, and performs related work as required. Includes reception of students and high volume of phone calls. Work Length: 8 Hours Per Day Work Days: 238 EXAMPLE OF DUTIES : Prepares and maintains student enrollment, transfer and attendance/participation records Compiles records of testing activity and generates student rosters Issues late slips to students Records and does follow-up work on daily student absences Communicates with staff, parents and other regarding student absences/participation Approves student absences Compiles required information for preparing various reports and documents Provides specific information on school attendance and student participation upon request Coordinates the reservation and use of school facilities Maintains monthly mailing lists and reports Operates a variety of office machines Performs statistical tabulations Works with Student Services department in the coordination of student records Maintains cumulative records of students Participates in the work of the school office, including telephone and counter receptionist tasks May assign, instruct and review the help of student and adult helpers Assists in administering first aid to students Operates computer and related software to enter and retrieve student information May provide assistance to school administrators as needed DESIRABLE QUALIFICATIONS : Training and Experience : A combination of training and experience equivalent to completion of high school level coursework in arithmetic or bookkeeping and two years of increasingly responsible clerical experience. Knowledge of : Standard office methods and practices Arithmetic and statistical tabulation methods District and state rules and regulations involved in student attendance and the maintenance of student records First aid applications Skills in : Establishing and maintaining effective working relationships Communicating clearly and concisely Following written and oral instructions Preparing records and reports Typing, filing and maintaining office records Arithmetic and record keeping Ability to : Operate a computer and software Licenses and Certificates : A valid California driver’s license DIABLO UNIFIED SCHOOL DISTRICT 3/09

Requirements

• A combination of training and experience equivalent to completion of high school level coursework in arithmetic or bookkeeping and two years of increasingly responsible clerical experience.
• Knowledge of standard office methods and practices
• Knowledge of arithmetic and statistical tabulation methods
• Knowledge of district and state rules and regulations involved in student attendance and the maintenance of student records
• Knowledge of first aid applications
• Skills in establishing and maintaining effective working relationships
• Skills in communicating clearly and concisely
• Skills in following written and oral instructions
• Skills in preparing records and reports
• Skills in typing, filing and maintaining office records
• Skills in arithmetic and record keeping
• Ability to operate a computer and software
• A valid California driver’s license

Responsibilities

• Prepares and maintains student enrollment, transfer and attendance/participation records
• Compiles records of testing activity and generates student rosters
• Issues late slips to students
• Records and does follow-up work on daily student absences
• Communicates with staff, parents and other regarding student absences/participation
• Approves student absences
• Compiles required information for preparing various reports and documents
• Provides specific information on school attendance and student participation upon request
• Coordinates the reservation and use of school facilities
• Maintains monthly mailing lists and reports
• Operates a variety of office machines
• Performs statistical tabulations
• Works with Student Services department in the coordination of student records
• Maintains cumulative records of students
• Participates in the work of the school office, including telephone and counter receptionist tasks
• May assign, instruct and review the help of student and adult helpers
• Assists in administering first aid to students
• Operates computer and related software to enter and retrieve student information
• May provide assistance to school administrators as needed

What This Job Offers

• Education Level: High school or GED