Attendance Officer

Rock Hill School District•Rock Hill, SC

2d•Onsite

About The Position

The job of Attendance Officer is done for the purpose/s of managing, administering, and implementing compliance of South Carolina and federal mandated compulsory attendance laws. It also provides support and instruction district-wide for the purpose of ensuring program services are within district, state, and federal requirements. Supervises the Attendance Associate, including task delegation, performance monitoring, and providing feedback.

Requirements

Knowledge to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.
Specific knowledge required to satisfactorily perform the functions of the job includes common office machines; current generation office software; methods of troubleshooting hardware and software malfunctions including commonly found peripheral equipment; laws regarding compulsory attendance; knowledge of the court system and processes; and computer software and networking terminology.
Skills to perform single, technical tasks with a need to occasionally upgrade skills to meet changing job conditions.
Specific skills required to satisfactorily perform the functions of the job includes utilizing pertinent diagnostic and application software; adhering to safety practices; planning and managing projects; and preparing and maintaining accurate records.
Ability to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods.
Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment.
In working with others, problem solving is required to analyze issues and create action plans.
Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate.
Specific abilities required to satisfactorily perform the functions of the job include being attentive to detail; displaying mechanical aptitude; establishing and maintaining effective working relationships; maintaining confidentiality; and working with constant interruptions.
Bachelor’s degree in a job-related field.
Job-related experience within a specialized field with increasing levels of responsibility is required.
Must have and maintain a valid Driver’s License or ability to provide own transportation

Nice To Haves

Master’s degree preferred.

Responsibilities

Assists other personnel as may be required for the purpose of contributing to the efficiency and effectiveness of the work unit.
Facilitate communication between various sources (e.g. parents, teachers, principals, family court, sheriff’s department) for the purpose of resolving problems and developing strategies for improvement.
Identifies and evaluates issues related to the student information systems and the attendance issues for the purpose of resolving problems and/or referring to appropriate personnel for resolution.
Inputs data into the student information system (e.g. student record updates, assessment records, attendance, scheduling, grading, transcripts, etc.) for the purpose of ensuring accuracy of data.
Instructs district and site staff on the use of student information systems for the purpose of ensuring proper and efficient use of the system.
Maintains a variety of records and files for the purpose of providing up to date reference materials.
Monitors program components (e.g. transfers in/out, expulsions, withdrawals, attendance, drop-out rate, home schooling, attendance boundaries, etc.) for the purpose of ensuring program/services are within district, state, and federal requirements.
Participates/facilitates in meetings and workshops for the purpose of communicating student information system capabilities and/or accommodating district goals.
Responds to user requests for a variety of report options for the purpose of disseminating information to appropriate parties.
Oversee the daily activities and performance of the Attendance Associate, including training, mentoring, and performance evaluations.
Manages and organizes the workflow and assigned tasks for the Attendance Associate.