Attendance Officer

Kingman Unified School District #20•Kingman, AZ

21h•Onsite

About The Position

Summary/Objective Assist in maintaining consistent student attendance and a safe environment in order to maximize effective student learning. Ensure records are accurate and in compliance with state reporting. Perform a variety of clerical services, following standardized procedures, in an assigned area. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner. Assist in training for attendance in-services/orientations of school staff. Assess students with attendance problems and make home visits to assess the family environment. Organize and lead meetings with parents and/or guardians to ascertain the level of parents’ and students’ educational values and to develop an understanding of the District’s absenteeism policy and explain the truancy intervention process. Provide technical assistance to parents in developing the skills needed to function effectively in a working relationship among home, school and community. Counsel students regarding absenteeism and tardiness to gain their cooperation and identify any underlying problems that may warrant interventions by other professional staff members or outside agencies. Communicate with students to assist in the development of student growth by providing mentorship, understanding and guidance to increase student’s education achievements, attendance and/or behavior. Act as a resource to administrators, guidance counselors, teachers and health services personnel at assigned schools regarding attendance programs, interpretation of attendance policies/laws and record-keeping requirements. Initiate Juvenile Court complaints/citations and attend court to present evidence and testimony related to the case in question. Monitor and patrol District buildings and grounds to assist in the prevention of truancy. Make written reports of and maintain records of attendance violations. Transport students. Keep accurate and complete documentation. Assist attendance clerks, as needed, with letters, drop out/grad rate, enrollments and withdrawals. Maintain knowledge of and adhere to all policies, regulations and rules. Perform duties as assigned in a safe and prudent manner. Other Duties This job description is not a comprehensive listing of duties, responsibilities, or activities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Competencies Excellent written, verbal and de-escalation communication skills Ability to maintain a high level of confidentiality Proficiency in using Microsoft Office Suite software programs, Synergy, and other programs as it relates to position Ability to operate most standard office equipment Supervisory Responsibility This position has no supervisory responsibilities. Work Environment Attendance officers work within the District Office or school environment. Incumbent may frequently travel to school campuses and other locations around the communities of Kingman, Black Mountain, and Dolan Springs. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to see, talk and hear Regularly required to sit, type and focus on a computer screen for long periods of time Regularly required to stand and walk Occasionally required to lift and/or move up to 10 pounds Occasionally required to assist with set-up of meetings, training classes, and events Position Type/Expected Hours of Work At Will Notice of Employment does not provide a guarantee of a particular schedule of work, or a minimum number of days or hours. This is a 10-month, 40-hour per week position. Extended work hours to meet deadlines may occasionally be required.

Requirements

Excellent written, verbal and de-escalation communication skills
Ability to maintain a high level of confidentiality
Proficiency in using Microsoft Office Suite software programs, Synergy, and other programs as it relates to position
Ability to operate most standard office equipment
High School Diploma or equivalent
Valid driver’s license
Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.

Nice To Haves

Associate’s or more advanced degree in a field relevant to the position
Criminal justice experience
Office experience within a school setting
Experience using Synergy

Responsibilities

Assist in training for attendance in-services/orientations of school staff.
Assess students with attendance problems and make home visits to assess the family environment.
Organize and lead meetings with parents and/or guardians to ascertain the level of parents’ and students’ educational values and to develop an understanding of the District’s absenteeism policy and explain the truancy intervention process.
Provide technical assistance to parents in developing the skills needed to function effectively in a working relationship among home, school and community.
Counsel students regarding absenteeism and tardiness to gain their cooperation and identify any underlying problems that may warrant interventions by other professional staff members or outside agencies.
Communicate with students to assist in the development of student growth by providing mentorship, understanding and guidance to increase student’s education achievements, attendance and/or behavior.
Act as a resource to administrators, guidance counselors, teachers and health services personnel at assigned schools regarding attendance programs, interpretation of attendance policies/laws and record-keeping requirements.
Initiate Juvenile Court complaints/citations and attend court to present evidence and testimony related to the case in question.
Monitor and patrol District buildings and grounds to assist in the prevention of truancy.
Make written reports of and maintain records of attendance violations.
Transport students.
Keep accurate and complete documentation.
Assist attendance clerks, as needed, with letters, drop out/grad rate, enrollments and withdrawals.
Maintain knowledge of and adhere to all policies, regulations and rules.
Perform duties as assigned in a safe and prudent manner.