Athletic Director Secretary

KCK•Kansas City, KS

4d•Onsite

About The Position

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings. With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers. JOB GOAL: To assist the Athletic Director/Assistant Principal in publishing athletic information and general office duties.

Requirements

High school diploma or equivalent.
Proficiency with computer and commercial software.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read and analyze and interpret general professional journals, technical procedures, or governmental regulations.
Ability to write reports, general curriculum and learning theories, correspondence, and protocols.
Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public
Ability to apply knowledge of current research and theory to instructional program; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students.

Responsibilities

Maintaining office files and records and compiling reports from standardized information or drafts.
Maintain meeting schedule and calendar for Assistant Principal
Type and duplicate programs for athletic events
Strong knowledge of modern office procedures and practices, business English, spelling and other related subjects.
Type and mail State forms when due for all students participating in athletics.
Maintain accurate roster information for each sport, at all levels.
Coordinate with all opponents in a timely fashion with sports rosters prior to each game, both home and away.
Contact all parties involved in each game to confirm dates, times, locations etc.
Maintain “honor athlete” records throughout the school year, track and record all letter awards that are given to students.
Maintain weekly eligibility reports for all student athletes.
Performs and assumes general clerical tasks independently with the guidance of professional personnel, including preparation of correspondences, forms, reports, calendars, and other similar items.
Report results of all games to the appropriate media.
Serve as a contact point between athletic director and opposing schools, state agencies, coaches, officials, transportation and other athletic directors.
Maintain an updated list of all available coaching positions, and current coaching staff, including contact numbers and addresses, as well as up-dated lists of student athletes participating for each team.
Set up and run the hospitality room for special sporting events.
Type documents/letters for Assistant Principal
Assists with general first aid and other related medical tasks according to board policy.
Prepare bus requests for athletic activities and field trips.
Serve as backup for switchboard as needed.
Greet parents as they enter the office, directing them to the appropriate personnel.
Update AEP notes and print copies for substitutes
Other duties as assigned
Procures supplies and materials for the purpose of maintaining availability of required items.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students.
Utilizes existing technology effectively in the performance of duties.
Performs other duties as assigned.