Athlete Administration Coordinator

Universities of Wisconsin • Madison, WI

1d • $48,107

About The Position

The Athlete Administration Coordinator is a key support role within the University of Wisconsin Athletics Department, providing operational, administrative, and strategic assistance to the Deputy AD | COO – General Manager and Directors of Athlete Administration. This position supports the day-to-day execution of athlete administration functions, including revenue share tracking, contract administration logistics, athlete and agent communications, and coordination with various stakeholders. The coordinator plays a critical role in ensuring processes are organized, compliant, timely, and aligned with departmental strategy, while supporting high-level decision-making in a fast-paced, evolving environment.

Requirements

• 1–3 years of experience in collegiate athletics, professional sports, or a related administrative or operations-focused role.
• Excellent written and verbal communication skills.
• Ability to effectively communicate cross-functionally, with staff at all levels of the organization.

Nice To Haves

• Working knowledge of athlete compensation, contracts, or revenue share concepts preferred

Responsibilities

• Provide operational, administrative, and analytical support to the Deputy AD | COO – General Manager and Directors of Athlete Administration in the execution of athlete administration strategy, including:
• Coordinate across sport programs and athlete administration staff to ensure alignment and execution
• Assist with tracking, maintaining, and updating sport-specific revenue share and cap-related data and documentation
• Ensure accuracy and timeliness of data entry within university systems and internal tracking tools
• Support consistent application of revenue share policies, procedures, and compliance requirements
• Conduct background research and compile comparative or market data to support planning and decision-making
• Assist with implementing and refining processes, systems, and workflows as athlete administration evolves
• Prepare summaries, trackers, and briefing materials to support leadership decision-making
• Support scheduling, meeting preparation, follow-ups, and documentation related to athlete administration initiatives
• Support the administration of revenue share contracts and serve as an operational resource for athlete and agent-facing processes, including:
• Assist with contract preparation, coordination, distribution, tracking, and execution across multiple sports
• Manage contract timelines, workflows, and documentation to ensure deadlines and compliance requirements are met
• Maintain organized records, templates, and process documentation related to athlete contracts
• Coordinate with internal stakeholders to support contract processing and payments
• Support onboarding of incoming student-athletes related to athlete administration systems and requirements
• Maintain and update agent databases, contact lists, and communication logs
• Support the development of communication materials, guides, and resources for athletes and agents
• Serves on committees and attends meetings, representing the interests of the unit or program
• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

Benefits

• Generous vacation, holidays, and paid time off
• Competitive insurances and savings accounts; retirement benefits
• Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level