Asst to the President

Gulfstream•Savannah, GA

About The Position

The Executive Assistant to the President provides high‑level strategic, administrative, and operational support to ensure the President's office functions with excellence, efficiency, and discretion. This role requires exceptional judgment, strong relationship‑building capability, and the ability to represent Gulfstream professionally with both internal and external stakeholders. The Executive Assistant must be proactive, detail‑oriented, and highly skilled at anticipating needs in a fast‑paced environment.

Requirements

Highly discreet, trustworthy, and ethical, with sound judgement in handling confidential matters
Calm under pressure, demonstrating strong emotional intelligence and professionalism
Highly adaptable, thriving in a fast-paced, dynamic executive environment
Service-oriented collaborator with a proactive, solutions-focused mindset
Strategic thinker with exceptional attention to detail and the ability to anticipate need
High School Diploma or GED.
10 years executive support experience to include 5 years supporting senior executives
This job requires one to be able to read, write, speak, and understand the English language.

Nice To Haves

Bachelor's Degree in Business Administration, office management, or related field preferred.
Experience with C‑suite support preferred.
Experience managing international travel requirements.

Responsibilities

Serve as the primary point of contact for all internal and external matters involving the President, exercising sound judgment, diplomacy, and confidentiality
Manage a complex and dynamic calendar, ensuring alignment with strategic priorities, key business cycles, and organizational demands
Coordinate extensive domestic and international travel
Lead the planning and preparation of executive meetings and events
Support the broader Leadership Team (LT) proactively, especially during administrative absences
Draft, edit, and manage executive correspondence
Prepare, organize, and distribute meeting materials
Facilitate information flow across the President’s office and Gulfstream leadership
Maintain strong, professional relationships with Corporate senior leadership, their assistants, and other Business Unit offices
Act as the primary liaison with Corporate Flight Operations for travel requests
Prepare detailed justification summaries to support prioritization
Maintain strong relationships with Corporate Flight Operations staff to support timely approvals
Manage passport and visa applications and renewals
Ensure compliance with federal and international travel requirements
Maintain professional relationships with external processing vendors
Track all correspondence due to shifting vendor interpretations
Coordinate enterprise‑level meetings on behalf of the President
Build strong relationships across the executive team and partners
Provide administrative support to the Director of Strategic Projects
Implement improved workflows across the Office of the President
Anticipate needs and proactively remove barriers
Manage budgets, expenses, and executive services
Maintain structured documentation supporting continuity
Perform other duties as assigned