Administrative Assistant - Portland

AMS • Portland, OR

3d • $21 - $25

About The Position

AMS is one of the fastest-growing HOA management companies in the Pacific Northwest. We promote from within and support career advancement, including pathways toward Association Business Manager roles and other leadership positions. Whether youre new to the HOA industry or experienced in property management, AMS provides the resources and training you need to succeed. Join a team that values teamwork, communication, and professional development. Youll be surrounded by people who are passionate about serving their communities. After 90 days, employees earn paid volunteer time through TMG Cares, our company-wide community service program.

Responsibilities

• Manage day-to-day administrative operations for multiple homeowner associations, ensuring timely, accurate communication with boards, owners, and vendors.
• Assist with scheduling, work orders, vendor bids, and follow-ups for maintenance and improvement projects.
• Prepare, proofread, and distribute correspondence and reports; maintain digital records and ensure information accuracy.
• Arrange logistics for board and owner meetings, prepare materials, and manage follow-up tasks.
• Maintain records, reports, and reference lists to ensure association operations run efficiently.

Benefits

• Competitive Pay: $21$25 per hour, depending on experience, with opportunities for growth and merit-based increases.
• Comprehensive Benefits: Two medical plan options (AMS covers 70% of premiums) plus 75% employer-paid dental and vision.
• Time Off: 10 days of vacation per year, 10 paid holidays, and sick leave accrued at 1 hour per 30 hours worked.
• Career Development: Paid certifications, ongoing training, and professional growth opportunities.
• Life & Retirement: $25,000 company-paid life insurance and a 401(k) with discretionary annual match after 6 months.
• Additional Benefits: Access to AFLAC, flexible spending, short-term disability, and other voluntary programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed