Associate Specialist, Physician Training

Edwards Lifesciences • Irvine, CA

7d • $59,000 - $83,000

About The Position

Patients are at the heart of everything we do. As part of our Medical Affairs team, you’ll foster internal and external collaboration to generate and disseminate evidence-based clinical practices to help impact patient lives and advance the quality of care. Your scientific curiosity and passion for patients will help us grow our reach and develop innovative solutions for people fighting cardiovascular disease. How you will make an impact: The Associate Specialist plays a critical role in supporting HCP training operations across multiple therapy areas. This position ensures seamless execution of HCP education programs and campus‑based trainings through effective equipment management, logistics coordination, inventory oversight, and procurement support. Training Program Support: Equipment Management & Shipping Coordinate shipments of training equipment and materials for programs. Monitor and track equipment status to ensure readiness for upcoming trainings. Inspect, maintain, and manage repairs or replacements to keep equipment in optimal working condition. Inventory Management Maintain accurate inventory tracking of training equipment and materials across therapies. Monitor stock levels for all training programs, ensuring adequate inventory to meet requirements. Procurement & Purchase Order Management Create and manage purchase orders in alignment with procurement guidelines. Ensure accurate processing of orders and support reconciliation activities. Collaborate with vendors and internal stakeholders to ensure timely delivery of equipment and materials. Support for Education Programs Provide logistical and operational support for campus‑based trainings. Training Documentation Prepare and maintain training documentation and forms. Upload required documentation to internal portals in a timely and accurate manner. Log local training and upload documentation to SFDC within established timelines. Cross‑Therapy Collaboration Serve as an operational resource supporting training needs across all TMTT HCP education teams. Partner with cross-functional teams to understand training requirements and anticipate operational needs Ensure consistent processes, documentation, and equipment standards across therapy areas. Additional Responsibilities Support continuous improvement initiatives to streamline and harmonize therapy training operations. Participate in special projects and perform additional duties as needed

Requirements

• H.S. Diploma or equivalent
• 1 years experience
• Related work experience or equivalent work experience based on Edwards criteria Required
• Good organizational and project management skills
• Good written and verbal communication skills and interpersonal relationship skills
• Good problem-solving, critical thinking, and investigative skills
• Good knowledge and understanding of policies, procedures, and guidelines relevant to physician training
• Good knowledge of regulatory and AdvaMed requirements
• Ability to interact professionally with all organizational levels
• Ability to manage competing priorities in a fast paced environment
• Work is performed independently on sections of projects and/or lines of work and reviewed for accuracy and soundness
• Participates in arranging own activities in accomplishing objectives
• Contributes to the completion of sections of organizational projects and goals
• Develops solutions to a variety of problems of basic scope and complexity
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Nice To Haves

• Bachelor's Degree or equivalent work experience based on Edwards criteria Preferred
• Higher Education in Business
• 1–3 years of experience in training operations, administrative support, logistics, supply chain, or similar functions.
• Experience coordinating shipments, inventory, or asset tracking systems.
• Proficiency in Microsoft Office applications.
• Experience supporting HCP training, medical education, or field‑based training teams.
• Working knowledge of procurement systems (e.g. Coupa, Concur).
• Experience with equipment management, vendor coordination, or training documentation workflows.
• Experience working in regulated environments (pharmaceutical, biotech, medical device).
• Experience supporting HCP training, medical education, or field‑based training teams.

Responsibilities

• Coordinate shipments of training equipment and materials for programs.
• Monitor and track equipment status to ensure readiness for upcoming trainings.
• Inspect, maintain, and manage repairs or replacements to keep equipment in optimal working condition.
• Maintain accurate inventory tracking of training equipment and materials across therapies.
• Monitor stock levels for all training programs, ensuring adequate inventory to meet requirements.
• Create and manage purchase orders in alignment with procurement guidelines.
• Ensure accurate processing of orders and support reconciliation activities.
• Collaborate with vendors and internal stakeholders to ensure timely delivery of equipment and materials.
• Provide logistical and operational support for campus‑based trainings.
• Prepare and maintain training documentation and forms.
• Upload required documentation to internal portals in a timely and accurate manner.
• Log local training and upload documentation to SFDC within established timelines.
• Serve as an operational resource supporting training needs across all TMTT HCP education teams.
• Partner with cross-functional teams to understand training requirements and anticipate operational needs
• Ensure consistent processes, documentation, and equipment standards across therapy areas.
• Support continuous improvement initiatives to streamline and harmonize therapy training operations.
• Participate in special projects and perform additional duties as needed

Benefits

• Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED