Associate Site Director, BEAM Summer Away

Bridge to Enter Advanced Mathematics (BEAM) • New York, NY

3h • Onsite

About The Position

BEAM is seeking an Associate Site Director for each of its Summer Away sites this summer. Working closely with the Site Director, Director of Student Life, Director of Academics, and Guidance Counselor, you will manage a team of 8-10 counselors and 7–8 faculty members. You will lead the preparation, implementation, and smooth operation of the summer program, ensuring both academic success and a positive camp environment for our students. Your leadership will not only shape the classroom experience but also help cultivate a strong community of students and staff, leaving a lasting impact on the lives of our students.

Requirements

• Leadership Skills: Demonstrated experience in managing teams, providing feedback, and fostering collaboration among staff and faculty.
• Commitment to Equity: A passion for creating inclusive classrooms where all students feel valued, capable, and supported.
• Communication Skills: Strong written and verbal communication skills to effectively interact with staff, faculty, students, and families.
• Problem-Solving: Ability to manage conflicts and make thoughtful, timely decisions in high-pressure situations.
• Organizational Skills: Strong organizational abilities to manage multiple tasks, schedules, and logistical elements simultaneously.
• Data Proficiency: Ability to work with spreadsheets and formulas
• Adaptability: Flexibility to adjust plans and approaches based on feedback, evolving needs, and challenges that arise during the program.

Nice To Haves

• Prior work experience with middle school students.
• Prior work experience with students in LA or NYC public schools or serving students from a comparable background.
• Fluency in Spanish, Mandarin, Arabic, Korean, or another language commonly spoken by BEAM’s LA families or NYC families.
• Experience leading training workshops for adults.
• Mediation training and/or experience.
• Restorative justice training and/or experience.
• Interest in mathematics, understanding of enrichment math concepts, and/or broader curiosity about learning new things.

Responsibilities

• Complete required BEAM onboarding, including background checks and a mix of asynchronous and synchronous virtual training.
• Read and internalize the BEAM Leadership Handbook and engage with BEAM’s full-time staff in virtual meetings to understand the various components of running a BEAM camp. Site Directors are allowed to make selected customizations for their camp and are expected to create a site-specific Leadership Handbook that documents such customizations and can be shared with the other leaders. Associate Site Directors are expected to support Site Directors in these customizations.
• Participate in virtual meetings with the other members of the Leadership Team to start building a collaborative leadership community and to prepare for “Pre-camp Week.” The “Pre-camp week” represents the days when leaders and staff meet for training and logistical preparation before students arrive at camp. (2-3 meetings of 1 hour each)
• In collaboration with the members of the Leadership Team, plan the content, staff training, and schedule of the “Pre-camp week” based on templates and guidance from BEAM. More details in the next section. Leaders are expected to start planning virtually and finalize the plan during the “Leadership Retreat” (Pre-camp Leaders only days).
• Support Site Directors in planning the schedule for the “Leadership Retreat” based on templates and guidance from BEAM.
• Participate in virtual meetings with BEAM full-time staff and BEAM’s college campus host staff to fine-tune campus logistics.
• In collaboration with BEAM full-time staff, communicate with students’ parents and caregivers about the start of camp and student travel logistics.
• Support final selection of your site leadership team (if needed)
• New York only: Attend the New York State Department of Health's Summer Camp Operator Orientation (if needed) and obtain necessary health and safety certifications.
• Align on roles, responsibilities, and site-specific operational policies
• Establish a set of working norms and communication expectations among leadership and staff
• Plan team-building activities or social events
• Set up facilities and ensure all logistical needs are met for staff arrival, including purchasing supplies.
• Facilitate team-building activities and role-specific trainingPrepare facilities for staff and student arrival
• Set up facilities (signage, supplies, room assignments, etc.) in preparation for student arrival
• Coordinate the receipt and organization of BEAM’s materials held at a storage facility.
• Confirm staff completion of required HR onboarding (I-9, online training, etc.) and completethe employer portion of the I-9
• Liaise with campus staff to solicit feedback and ensure BEAM is complying with all campus regulations and reporting ongoing needs or challenges that need to be addressed by campus staff
• Manage site vendors and contractors alongside BEAM central staff to ensure all site purchasing, food service needs, and travel arrangements run smoothly
• Support daily and/or weekly check-ins with site leadership, faculty, and staff
• Communicate daily updates to all staff and respond to ongoing questions or concerns elevated by the leadership team
• Collaborate with staff to make updates to program policies or procedures that are not working as planned
• Work with site leadership to make timely, thoughtful decisions when conflicts arise and communicate those decisions to staff
• Ensure all surveys, assessments, and evaluations are administered on time
• Work with BEAM’s Learning and Evaluation team to collect and submit data from all students and staff surveys, assessments, and evaluations
• Oversee the implementation of student travel to and from the program
• Oversee the campus environment, the safe passage of students (into campus, to their class, and through dismissal), staff/student interactions, etc.
• Handle student behavior situations if/when they escalate
• Follow up with families regarding student behavior or attendance issues
• Facilitate family visits
• Follow crisis plans; provide leadership in case of crisis
• Ensure alignment of practice with policy
• Managing petty cash for the summer
• Preparing for and coordinating field trips
• Planning and supervising evening time with students
• Organizing staff dinners
• Support Site Leadership in completing the clean-up checklist
• Complete staff evaluations and 1:1 debriefs
• Update BEAM storage inventory with end of camp detailed list of items. Coordinate materials packing and storage facility pick-up services.
• Attend the BEAM-led multi-site Summer Camp step-back meeting

Benefits

• Transportation expenses to/from the staff’s residence to a BEAM Summer Away campus location are covered by BEAM within BEAM's approved travel guidelines. This includes flight cost if needed. Details about the expense approval criteria and the travel booking process will be provided later.
• We provide free dorm room, breakfast/lunch/dinner, and laundry access throughout all training and camp days.
• 2–3 staff dinners during camp to relax, connect, and celebrate together

What This Job Offers

• Career Level: Director
• Education Level: No Education Listed