Associate Research Administrator

University of Southern California • Los Angeles, CA

6d

About The Position

It is an exciting time at USC. We are world-renowned for our innovative education, academic excellence and path-breaking research in a vibrant region exploding with potential. As part of a university that is on an upward trajectory, excellent development and advancement opportunities are possible here. Ultimately, you will support the university’s expansive, humanity-centered mission: “The development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit.” The Dana and David Dornsife College of Letters, Arts and Sciences Research Office is seeking an Associate Research Administrator to join its team and support the department in managing its day-to-day contracts and grants administrative operations. Essential responsibilities include: Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Develops, prepares, and finalizes project budgets. Reviews and approves expenditures. Serves as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Collaborates with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled. Develops and communicates reports supporting project status. Participates in contract closeout process. Understands, applies, and advises on university and government policies for projects. Serves as a resource on subject area and overall technical resource to principal investigator and other university staff. Participates in and contributes to process improvements. Participates as a mentor and provides cross-training, as necessary. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy. Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (search engines, online portals), and similar software. Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard). Competency in project management. Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.

Requirements

• Experience in creating and analyzing statistical reports.
• Must be able to utilize computer technology to access data, maintain records and generate reports.
• Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
• Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (search engines, online portals), and similar software.
• Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard).
• Competency in project management.
• Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.
• Minimum Education: Bachelor's degree
• Combined experience/education as substitute for minimum education
• Minimum Experience: 3 years
• Minimum Field of Expertise: Basic knowledge of governmental regulations. Strong accounting skills. Competency in project management.
• A Bachelor’s Degree with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard.
• Experience in creating and analyzing statistical reports.
• Must be able to utilize computer technology to access data, maintain records and generate reports.
• Proven oral and written communication skills to interact with other employees.

Nice To Haves

• Preferred Education: Bachelor’s degree in Business (Accounting/Finance preferred) or combined experience/education as a substitute for minimum education.
• Preferred experience: 4 years
• Educational administrative experience is a plus.
• Directly related contracts/grants administration experience.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.

Responsibilities

• Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
• Develops, prepares, and finalizes project budgets.
• Reviews and approves expenditures.
• Serves as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
• Collaborates with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled.
• Develops and communicates reports supporting project status.
• Participates in contract closeout process.
• Understands, applies, and advises on university and government policies for projects.
• Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participates in and contributes to process improvements.
• Participates as a mentor and provides cross-training, as necessary.

Benefits

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees