Associate Registrar

Spelman College Portal•Atlanta, GA

19d

About The Position

The Associate Registrar is a managerial position in the Office of the Registrar (RO). The incumbent shall be delegated functional authority in the absence of the Registrar. On an on-going basis, the Associate Registrar shall have general oversight of course scheduling, academic records policy and procedures, records security, and the assessment and management of externally generated credits. Committee membership assignments shall be shared with the Registrar. Additionally, the planning and assessment of customer service activities relative to process improvement and office operation are included in assigned responsibilities. The Associate Registrar shall share responsibility for staff supervision and advise the Registrar as appropriate.

Requirements

Master’s degree is preferred. Bachelor’s degree and minimum of three years of relevant experience required.
A proven track record showcasing progressively responsible records management experience in a higher education setting with documented supervisory and leadership experience are highly relevant skill sets.
Requires keen knowledge of Banner system architecture; workflows, job submissions, population selection utilization, system integration awareness, and multiple parts of term utilization.
Experience with digital imaging in a paperless environment is desired.
Experience working with Argos as data block builder and/or report writer is highly desired.
Excellent oral communication skills are required when presenting information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations.
Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and e-mails.
Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.
Incumbent must be able to handle matters with diplomacy and tact while interacting with faculty, staff, students, parents and external constituents.
Good proofreading skills are essential.
To perform this job successfully, an individual must have advanced computer skills that will allow for the creation of complex formulas.
The ability to operate an Enterprise Information System, such as Banner is required. This includes the ability to query the database (or to rapidly acquire the skill) to enable efficient report preparation.
An incumbent in this position also should have advanced skills using the Microsoft Office Suite (Word, Excel, and PowerPoint).

Nice To Haves

Master’s degree is preferred.

Responsibilities

Oversee cross-registration process
Auditing and posting of degrees for all degree candidates
Utilization of report writing tools (Argos, SQL Developer, etc.) for the extracting and mining of academic data
Scribing and all training relative to the ongoing development of Degree Works
Monitoring and implementing BANNER product enhancements as needed
Creating, developing, and implementing quality assurance measures governing office processes and procedures using business intelligence and analytics
Using systems analyst approach, responsible for ensuring that BANNER automated processes are fully operational and working as designed
Plan and manage projects for operational improvement
Assist Registrar with identifying workflow gaps using processing mapping methodology
Development and maintenance of operations manuals for workstation and appropriate ceremonies
Develop strategic plans, in coordination with the Registrar, that support the College and Divisional strategic plans
Assist in the preparation of the Annual Budget based on the proposed operational plan
Perform Transfer and First Year course evaluation and database update
Perform management and supervisory responsibility in the absence of the Registrar and/or as assigned