Associate, Purchasing Agent

Core Spaces•Addison, TX

About The Position

The Purchasing Agent plays a critical role in the successful delivery of Treehouse Builders’ single‑family Build‑to‑Rent (BTR) communities by owning key aspects of trade partner procurement, cost control, contract administration, and permit coordination from early product development through vertical construction and turnover. This role is accountable for maintaining budget integrity, unit cost accuracy, and pricing discipline across assigned communities. The Purchasing Agent partners closely with Construction, Centralized Services, Accounting, and Trade Partners to ensure scopes of work, pricing, permits, and contracts are properly established, maintained, and executed to support predictable schedules and cost performance.

Requirements

Bachelor’s degree in Business Administration or a related field, with 3+ years of purchasing experience in residential construction.
Strong ability to analyze budgets, contracts, and reports to identify discrepancies and resolve issues.
Working knowledge of construction documents, scopes of work, and residential building processes.
Proven ability to manage multiple priorities in a fast‑paced, production‑oriented environment.
Collaborative mindset with the ability to work effectively across Purchasing, Construction, Accounting, and Trade Partners.
Strong attention to detail, organization, and time management skills.

Nice To Haves

4+ years of purchasing experience with a residential builder, general contractor, or BTR platform.
Experience supporting single‑family rental or BTR communities, including repetitive product and phased permitting.
Bid package preparation, analysis, and trade partner evaluation experience.
Comfort evaluating price, quality, reliability, and availability of goods and services.
Strong communication skills and a clear understanding of how a project moves from concept through delivery.
Technical aptitude and experience with JD Edwards, Brix, BuildPro, Smartsheet, or similar construction systems.
Awareness of market pricing trends, trade availability, and cost escalation considerations.

Responsibilities

Lead the setup and maintenance of house budgets by plan, elevation, and option within Brix to support accurate unit cost reporting and variance tracking.
Create and manage Job Start packets with accurate, approved unit costs to support smooth field execution.
Release Purchase Orders, process change orders and maintain pricing integrity throughout construction.
Generate, analyze, and distribute weekly variance reports using Brix and BuildPro, partnering with field teams to identify root causes and drive resolution.
Eliminate office‑related variances through proactive coordination with Construction, vendors, and Accounting.
Maintain rebate trackers and coordinate timely submittals with the Centralized Services team.
Onboard new subcontractors, including contract setup, insurance verification, and compliance tracking.
Maintain market‑specific Scopes of Work across all construction phases, ensuring consistency and clarity for BTR execution.
Establish and maintain Bid Trackers by project, supporting competitive bid processes and pricing transparency.
Support contract negotiations and pricing updates to reflect scope changes, market conditions, and project requirements.
Serve as a liaison between vendors and Accounting to resolve invoice discrepancies, purchase order adjustments, and payment issues.
Partner with Construction leadership to support trade partner performance, including pricing accuracy, responsiveness, and adherence to scopes.
Coordinate permit phasing plans with the Construction team to align with BTR start schedules.
Ensure code compliance by municipality, including all energy and jurisdiction‑specific requirements.
Upload all permits to required systems and distribute stamped permit sets to field teams, tracking receipt and acceptance.
Maintain accurate product catalogs, bid documents, and purchasing records.
Create and distribute starts tracker reports by project.
Ensure all Standard Bid Documents are current and consistently distributed.
Provide ongoing purchasing support to Construction and Centralized Services teams across multiple active communities.
Participate in continuous improvement efforts related to purchasing processes, systems, and reporting.
Occasional travel is required to support project needs.
Perform all other duties and tasks as assigned by management
Must be able to complete all physical requirements of this role with or without a reasonable accommodation

Benefits

A culture that provides you with a sense of belonging
Competitive pay that values your contributions
Incentives designed to reward your achievements
Paid flexible PTO to disconnect or celebrate life milestones
Paid 14+ holidays, including your birthday, to disconnect and celebrate
Paid Parental Leave that begins after 90 days
Paid volunteer time off to give back to your community
Monthly workshop weeks; fewer meetings & more collaboration
Robust health plan options that begin within at least 30 days of your employment
Monthly phone reimbursement
Wellness allowance and perks, including a yearly subscription to a meditation app
An environment that provides you a voice to share your perspectives
Employee Assistance Program (EAP) for access to confidential support services
Company retirement options including 401(k) + matching & Roth account option