Associate Project Manager

IPS-Integrated Project Services•Irvine, CA

1d•$83,000 - $128,000

About The Position

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Associate Project Manager to join our talented team at our office located in Irvine, California. In this role, you will support the Project Managers in planning, coordinating, and executing projects. This role focuses on assisting with scope, cost, schedule, and quality objectives while learning and applying project management best practices. You may have full lifecycle responsibility for a portion of a larger project or for small projects under $5MM in size. Responsibilities may also include proposal development for small opportunities or support for larger pursuits. The salary offered for this role is between $83,000 and $128,000, but the actual salary offered is dependent on experience, skill set, and education.

Requirements

3+ years of experience in project support roles.
Bachelor’s Degree from an accredited University or College in Engineering, Architecture, Planning, or equivalent experience.
Basic understanding of project management principles and practices, including scheduling and project controls.
Strong organizational and communication skills.
Proficiency in IT tools, including Microsoft Office Suite (PowerPoint, Excel, Word).
Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 25 pounds.
Must be able to climb ladders as necessary.
Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.
Must be able to adhere to strict cleanroom gowning protocol.
This position will require 5-20% travel or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit Client sites and must adhere to stated safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.
This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.
All interviews are conducted either in person or virtually, with video required.

Nice To Haves

Some experience in the AEC or Life Sciences industries.
Proficiency in project management software (Procore, Microsoft Project, Oracle, etc.).

Responsibilities

Supports the Project Manager in achieving scope, cost, schedule, and quality objectives.
Assists in planning and execution of project tasks, including schedule coordination and resource allocation.
Develops a working knowledge of project scope and applies this knowledge to assigned tasks and activities.
Prepares and maintains project documentation such as meeting minutes, action items, schedules, reports, and communication logs.
Coordinates document control activities to ensure proper distribution, review, and storage of project documents.
Assists in preparing proposals and supporting pre-bid activities.
Coordinates with discipline leads and sub-consultants for deliverables and timelines.
Helps identify project risks and supports mitigation strategies.
Assists in the development of project budgets and financial tracking.
Coordinates with discipline leads and sub-consultants for deliverables and timelines.
Prepares internal and client-facing reports as directed by the Project Manager.
Assists in developing and maintaining the Project Execution Plan.
Supports compliance with project and corporate standards for documentation, communication, and reporting.
Provides administrative support for project-related activities and resource coordination as directed by the Project Manager.
Facilitates communication between project participants and documents key interactions to maintain accurate project records.
Communication with leadership and key stakeholders is limited but may be required.
Maintains familiarity with project management tools and methodologies.
Supports continuous improvement initiatives, procedural or process enhancements within the department.
Other duties as assigned.