Associate Project Manager

Rockefeller Group•Dallas, TX

28d

About The Position

Our people make all the difference in our success. We value innovation, teamwork and collaboration, and welcome passionate, results-oriented professionals to apply for our open positions. General Summary: Participates in managing small-scale projects and specific project tasks throughout the real estate development lifecycle. The Associate Project Manager must understand the design and construction process in order to manage cost, schedule, risk, and quality. Works collaboratively with the Rockefeller Group team, consultants, contractors, tenants, clients, etc. to deliver projects on time and within budget. The Associate Project Manager must have the ability to travel as needed within the continental United States as projects may occur over a wide geographical region. In the construction phase of development, this position may be based full-time or part-time at the jobsite. Manages and resolves daily construction issues. Responds to project issues and emergencies as they occur, including nights and weekends, if necessary. Emergency after-hour site visits are required, as necessary. Communicates status, progress, and critical issues to Design and Construction Senior Management and other Rockefeller Group team members.

Requirements

Bachelor’s degree is required. A degree in architecture, engineering, or construction management is preferred
1-5 years relevant experience in building design, general construction, or project management; experience working on industrial projects strongly preferred
Working knowledge of construction terminology with the ability to read and interpret construction documents
Excellent oral and written communication skills
Driven, motivate, and cooperative work ethic
Ability to work in a fast-paced environment while maintaining attention-to-detail
Capable of working independently and collaboratively
Excellent time management skills are needed
Excellent computer skills are required. An advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook is required.
Knowledge of cost management and scheduling applications is preferred.

Nice To Haves

On-site construction experience
LEED experience desirable
LEED certification and OSHA certification are desirable

Responsibilities

Sets up and administers communication procedures for the project.
Sets up and maintains project files onsite and online.
Prepares agendas, takes and distributes meeting minutes, follows-up to resolve issues.
Prepares monthly reports for distribution incorporating information from contractor.
Creates and updates the project schedule, budget, risk matrix and cash flow throughout the development lifecycle.
Coordinates project milestones with members of Rockefeller Group project team and third parties such as consultants, contractors, and vendors.
Works with the Cost Management team to administer the PMWeb cost management system.
Assists the Cost Management team with tasks including data entry in PMWeb and maintenance of logs and spreadsheets.
Obtains approvals for budget transfers and distributions, change orders, consultant invoices and contractor requisitions.
Creates and maintains the Potential Change Order log in PMWeb.
Manages the procurement process for all phases of the development lifecycle.
Creates and maintains consultant and general contractor bid lists.
Creates Requests For Proposal and incorporates feedback from the project team
Supports the Cost Management team in leveling bids.
Prepares contracts and coordinates with legal team.
Supports the Design & Construction Management team as needed.
Ensures compliance with Rockefeller Group policies and procedures.
Develops and maintains working relationships with key consultants, vendors and jurisdictional authorities.
Performs other duties as assigned.
Collects existing property documentation of potential acquisitions including zoning restrictions.
Prepares order-of-magnitude budgets, milestone schedules and logistic plans for potential capital improvements.
Identifies and documents the authorities having jurisdiction for the site.
Creates and maintains the Owner’s Program based on the goals of the proforma including feedback from internal stakeholders.
Manages the design process: Reviews design documents to determine if they are complete, clear, and coordinated to minimize revisions.
Manages required design decisions with appropriate stakeholders: Coordinates and manages the project team to ensure that designs are compliant with all agreements such as leases, partnerships, joint ventures, developer’s agreements, planning board resolutions, and tenant expectations where defined.
Coordinates the base building design criteria, including tenant requirements where applicable, to ensure proper tracking of future scope and costs.
Tracks design decisions or approvals for variations in scope.
Works with property management and operating partners to incorporate design elements for efficient building management.
Tracks project construction documentation: Coordinates permitting and special inspection requirements.
Manages and tracks permit approvals.
Tracks insurance and bonding requirements throughout construction.
Oversees the Construction Manager (CM)/General Contractor’s (GC) process for the shop drawings, submittals and requests for information.
Enforces contract-required response times for consultants.
Reviews and monitors CM/GC project documentation: Reviews contractor schedules for completeness and accuracy.
Reviews the Construction Manager’s subcontractor bid packages, contractor bid tallies, and subcontractor awards.
Monitors implementation of MBE / DBE / WME / SBE requirements where applicable.
Coordinates punch list activities, critical inspections, tests and commissioning.
Inspects work for progress, quality, and safety.
Manages architects, consultants, and CM/GC punch list activities.
Monitors completion of work and punch list sign-offs.
Manages existing tenant relationships and coordinates with property management team or operator.
Reviews Daily Reports from contractor and reviews with superintendents for completeness and accuracy.
Takes progress photos on a regular basis.
Establishes site utility accounts.
Coordinates work of utility providers with on-site contractor activities.
Reviews and approves utility bills for payment.
Maintains jobsite office and order services and supplies.