Associate Project Manager I (Federal)

Johnson, Mirmiran & Thompson, Inc.•Virginia Beach, VA

About The Position

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients—while making a meaningful impact on our communities and the world through the projects we help bring to life. Clark Nexsen, a JMT Company is seeking an Associate Project Manager who will be responsible for assisting the Managing Principal, Design Manager and Subject Matter Expert with the administrative and financial management of multi-discipline design projects. This person will work in stand-alone and multi-discipline design teams on projects of small to medium scope.

Responsibilities

Partnering with the Design Manager to lead, motivate, and effectively communicate with a project team during scope and project execution.
Assist the Managing Principal and Design Manager in developing project presentations to clients, contractors, project team members, authorities having jurisdiction, and members of the public through all stages of the project.
Partnering with the Design Manager in the coordination efforts with clients to ensure successful completion of projects that may involve either new construction or renovation.
Partnering with the Design Manager to facilitate a professional and successful relationship between client, contractors, and the project team.
Preparing effective and concise documents and correspondence such as memos, emails, reports, and other correspondence.
Have a client-oriented attitude with a desire to provide outstanding professional services.
Be dedicated to his or her professional development as well as the success of colleagues and the firm as a whole.
Assist the Design Manager in running project meetings and participating in management meetings.
Actively support Market Sector Leaders and Managing Principals in the Company’s marketing and business development activities.
Assist the Managing Principal and Design Managers with Preparing contracts and fee proposals and participating in contract negotiations.
Assist the Managing Principal and Design Managers with Preparing Professional Service Agreements where required for project consultants.
Establishing, updating, and maintaining project planning information in Visual Planning, the company’s project management software (resources, budgeting, etc.).
Coordinating daily staff activities with clients and other 3rd parties.
Preparing various project management reports.
Preparing for and participating in project review meetings.
Communicating with clients, design team members, and others as required.
Ensuring staff compliance with quality control policies and procedures.
Developing and managing project planning, budgeting, and critical project objectives.
Verify project consultants are properly licensed and insured.
Assist the Managing Principal with Assembling staff for project teams with input and concurrence from Department Directors, and Department Heads.
Preparation and administrative processing of construction Contract Documents.
Assisting with the bidding phase of projects, including preparing addenda.
Tracking change order proposals and preparing change orders.
Preparing for and participating in project construction meetings and others as required.
Perform Project Management duties as assigned.
Monitor scope/schedule creep for potential additional services.
Provide weekly progress reports to the Client.
Maintain project documentation in electronic files and Newforma.
Assemble and maintain design discipline sheet mock-ups and work plans.
Prepare and monitor project budgets and schedules with input from each discipline and consultants.
Partnering with the Design Manager to facilitate project team meetings to review project scope, project progress, and schedule issues as well as team coordination, coordination with consultants, and problem solving.
Review RFI and shop drawing submittal responses for appropriateness and completeness.
Prepare draft monthly invoices, 12-month invoice projections and monitor accounts receivable.
Review and approve project related expenses and consultant invoices.
Assemble design “milestone” submittal deliverables for the Design Manager to help them ensure completeness and quality of the submittal.
Perform project closeout and archiving tasks.
Work with the Design Manager to schedule QC/QA reviews.