Associate Project Coordinator

AC Disaster Consulting•Portland, OR

5h•$22 - $31•Remote

About The Position

The Associate Project Coordinator (Associate PC) is responsible for coordinating projects across all ACDC Divisions while ensuring Project Management Office (PMO) standards, systems, and frameworks are consistently applied. This role supports Project Managers throughout the project lifecycle and plays a critical role in compliance, quality assurance, project health monitoring, and continuous improvement initiatives across the organization.

Requirements

Clear working knowledge of PMI principles with 1–2 years of professional application
Strong understanding of PMO operations, project coordination, and project lifecycle management
Exceptional problem-solving and critical decision-making abilities
Excellent verbal and written communication skills, including the ability to present complex information to diverse audiences
Meticulous organizational and task management skills
Demonstrated ability to work effectively in complex, fast-paced, metrics-driven environments
Flexibility to work across time zones; experience scheduling and coordinating between regions
Collaborative team-oriented mindset with enthusiasm for ACDC’s mission and values
Bachelor’s degree in Project Management, Business Administration or related field.
1+ years of experience in PMO operations, project coordination, or project analysis.
2+ years of experience operating project management or business systems such as Productive, Salesforce, Monday.com, Atlassian, or similar platforms
Must be 18 years of age or older.
Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US.
Must pass company and any applicable client background check and reference check upon offer of employment.

Nice To Haves

Disaster recovery or emergency management industry experience
Familiarity with multi-sector service delivery, including government and private-sector clients
Understanding of Agile methodologies, tools, and techniques
Experience integrating new software into organizational workflows
Proven ability to train, coach, and present in public or group settings

Responsibilities

Coordinate projects across all Divisions, enforcing PM framework compliance metrics, including:
Project hand-off, kick-off, and close-out meetings
Preparation and distribution of required project materials
Contract compliance monitoring
Budget tracking and invoice review
Additional PM framework requirements as identified
Facilitate routine Project Manager check-ins to assess and address overall project health, including budget, scope, schedule, engagement, staffing resources, and quality
Administer ACDC’s project and business management systems (e.g., Productive) throughout all project phases
Monitor project health and mitigate risks using PM systems, including:
Resource allocations
Project and budget setup
Status reports, dashboards, and updates
Support 50% billable project work as a project resource, with allocation type varying based on project needs
Support quality assurance initiatives through:
Client-facing support and engagement
Capturing quarterly or as-needed client feedback
Facilitating mid-incident hotwash sessions and close-out retrospectives
Ensure documentation accuracy, completeness, and adherence to PMO quality standards
Build, maintain, and coordinate PMO libraries, tools, templates, and processes across systems
Oversee document version control and ensure repository standards are followed
Train Project Managers and relevant Divisions on PMO updates, tools, and processes
Lead or support process mapping and continuous improvement initiatives contributing to the growth and maturation of ACDC’s PMO
Bring creativity, technical skill, and subject matter expertise to the development and integration of project management practices