Associate Program Manager - Hybrid

Vanderbilt University Medical Center • Nashville, TN

11h • Hybrid

About The Position

In your pivotal role as Associate Program Manager, you will assist in planning, coordinating and executing programs for the Ob-Gyn Department with some guidance. Your duties will include: • Creating and managing medical student clinical scheduling (daily schedules, didactics, orientation, etc.) • Proctoring medical school shelf exams • Arranging guest speaker travel accommodations and facilitating expense reimbursement for dept Grand Rounds • Facilitating CME credit validation for faculty/residents • Coordinating Faculty Shadowing events to allow learners from outside facilities to shadow Vanderbilt physicians • Serving as back up to the other education staff including the residency and fellowship program managers You will have a remote/hybrid work schedule. During your training/probationary period, you will be in the office 2-3 days/week, and the office is located at Vanderbilt Medical Center North in Nashville, TN. Following training, you will be in the office 1-2 days/week. You will work Monday-Friday traditional daytime business hours with occasional meetings or calls outside traditional business hours. Flexibility is key. . DEPARTMENT SUMMARY: In order to address the pressing needs of women in today’s world, the Department of Obstetrics and Gynecology at VUMC is dedicated to excellence in clinical and population women’s health care, to training the next generation of women’s health care providers, and to answering important clinical and biologic questions in women’s health. For more information, please visit https://www.vumc.org/obgyn/about-us/welcome-from-the-chair. KEY RESPONSIBILITIES • Provides support for the creation, coordination and execution of the program. • Assists in budgetary management for the program(s). • The responsibilities listed are a general overview of the position and additional duties may be assigned. TECHNICAL CAPABILITIES • Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements. • Networking (Novice): Build relationships through industry contacts, professional organizations and individuals. • Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals. • Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. • Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality. • Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Requirements

• Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Novice): Build relationships through industry contacts, professional organizations and individuals.
• Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Relevant Work Experience Experience Level: Less than 1 year
• Bachelor's

Responsibilities

• Creating and managing medical student clinical scheduling (daily schedules, didactics, orientation, etc.)
• Proctoring medical school shelf exams
• Arranging guest speaker travel accommodations and facilitating expense reimbursement for dept Grand Rounds
• Facilitating CME credit validation for faculty/residents
• Coordinating Faculty Shadowing events to allow learners from outside facilities to shadow Vanderbilt physicians
• Serving as back up to the other education staff including the residency and fellowship program managers
• Provides support for the creation, coordination and execution of the program.
• Assists in budgetary management for the program(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level