Associate Production Manager

Portland Center Stage • Portland, OR

27d • $26

About The Position

The Associate Production Manager assists with the daily operation, implementation, and administration of the production department at Portland Center Stage. They serve as a communication liaison between production department heads, designers, staff members, administrators, and directors while assisting with the operation and implementation of design meetings, production meetings, rehearsals, load-ins, strikes, technical rehearsals, and show operations. The position reports to the Director of Production. General Responsibilities Engage with administrative staff, artists and technicians to support the production department’s involvement in a variety of projects including mainstage productions, studio productions, education and community program events, and outside rentals. Facilitate communication by maintaining an understanding of all aspects of the productions in order to facilitate needs throughout the preproduction, build, rehearsals, load-in, technical rehearsals, previews, run and strike/load-out of each production or event. Participate in achieving the artistic and administrative goals of the production department, ensuring quality and consistency, and maintaining the highest production values for the organization.

Requirements

• Strong computer skills including proficiency with Microsoft Office suite, google software suite, and a passing understanding of CAD drawings
• Strong knowledge of theatre operations with emphasis on production practices.
• Familiarity with theatrical union collective bargaining agreements (AEA, SDC, USA, IATSE, AFM)
• Self-motivated with ability to coordinate and manage multiple projects at once.
• Excellent organizational skills with exceptional attention to detail.
• Ability to work as a member of a team.
• Ability to work under the pressure of deadlines.
• Excellent people skills; communicates effectively with broad range of stakeholders, internally and externally.
• Strong commitment to upholding PCS’s organizational values and IDEA principles.
• Must be comfortable working in an environment in which directions and priorities can change rapidly.
• Must be able to lift 50 lbs.

Responsibilities

• Track creative team offers, contract execution, and fee payments for directors, designers and stage managers.
• Coordinate and administer file sharing for all personnel involved with production
• Track, compile and file necessary reports and information with outside organizations and unions and maintain departmental records as requested.
• Communicate with directors, designers and agents as requested.
• Assist with facilitating design and production meetings, and take and distribute notes from said meetings.
• Oversee technical rehearsals and previews as assigned by Director of Production
• Track paperwork to assist in hiring of production department personnel.
• Update and maintain a running list of potential temporary employees in coordination with department heads and production manager over the course of the season
• Maintain and distribute production calendars and tech schedules and assist in other scheduling for the production department.
• Oversee production payroll entries for accuracy.
• Serve as production department liaison to other departments of the theatre and act as representative of production as needed.
• Serve as primary contact for information and proofing of playbills.
• Serve as point of contact with the front of house/box office for comp tickets assigned for production personnel during tech/previews.
• Work alongside Events & Rentals Manager and Operations Manager to schedule events throughout the season
• Work with the Events & Rentals Manager to coordinate production staffing needs
• Act as liaison between Events & Rentals Manager and Production staff to fulfill event requests
• Co-manage building calendar with Events & Rentals Manager
• Communicate building conflicts with stage management team and production department
• Attend weekly Artistic staff meetings, Artistic/Marketing meetings, Prod/Events meetings, and Calendar Meetings.
• Assist coordinating with the safety committee, HR, and GM to ensure that all personnel at the scene shop are up to date on safety regulations, licenses, certifications, and requirements.
• Maintain contact information for directors and designers
• Facilitate purchasing for stage management needs
• Perform other administrative support functions – computer, database, files, and reports as needed.
• Other duties as assigned by the Director of Production

Benefits

• Medical benefits, including health, dental and vision available 1 st day of month following hire.
• Generous PTO policy
• 403 (b) retirement plan available.
• Complimentary tickets to all Portland Center Stage productions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees