Associate Operations Coordinator

ASTRO PAK LLC • Middleton, WI

11h • Onsite

About The Position

As an Associate Operations Coordinator, you’ll play a key role in keeping our location running smoothly day to day. You’ll be the go-to support for administrative and operational needs—helping teams stay organized, efficient, and focused on what matters most. If you’re detail-oriented, friendly, and enjoy being the person who makes things happen behind the scenes, we’d love to meet you.
This role works onsite at our Middleton, WI facility Monday-Friday.

Requirements

• High school diploma or equivalent required; associate degree preferred
• 2+ years of administrative or operations support experience
• Strong computer skills (Microsoft Word, Excel, PowerPoint)
• Excellent organization, multitasking, and communication skills
• Professional phone etiquette and customer service orientation
• Willingness to work overtime (10–20%), including occasional weekends or holidays

Responsibilities

• Provide administrative support to keep daily operations running efficiently
• Receive, sort, and distribute incoming mail and deliveries; manage outgoing mail and freight
• Serve as a welcoming first point of contact—greet visitors and answer/direct phone calls
• Monitor and restock uniforms, safety supplies, office equipment, and chemicals
• Assist with cost-effective travel arrangements and scheduling
• Maintain accurate per diem logs
• Review and correct time sheets for non-exempt employees
• Track and maintain department information in internal systems and databases
• Assist with coordinating technical training as needed
• Support cross-departmental projects and initiatives
• Follow all safety policies and report unsafe conditions promptly
• Build positive working relationships across the company
• Contribute to team and company goals through proactive collaboration
• Promote and live Astro Pak’s Core Values
• Take on other duties as assigned—because no two days are exactly the same

Benefits

• In addition to highly employer-subsidized medical, dental, and vision plans, Astro Pak offers competitive retirement savings and 401k plans, flexible spending, family leave, training and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED