Associate - Legal Operations

Asana Partners • Charlotte, NC

2d

About The Position

Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $7 billion of neighborhood assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities. Our distinctive company culture is the key to our success. We recruit high-performing, ambitious individuals who are entrepreneurial and eager to maximize their potential in a team environment. We value relationship building – both internally and externally – and view it as the foundation for creating value for our neighborhoods and generating strong results for our investors. Asana Partners is known for our proven, strategic approach; our sophisticated, collaborative team; and our high-quality portfolio. With offices in Charlotte, Atlanta, Boston, Columbia, Denver, Los Angeles, and New York, we were founded to be a firm that would provide career-long opportunities for our people and a long-term partner for our investors. For additional information, visit www.asanapartners.com or follow @asanapartners. The Associate – Legal Operations supports all aspects of the Company’s legal operations, including organizational structures, corporate compliance and governance, fund management and management of institutional-quality neighborhood retail assets. This role is primarily responsible for managing contract workflows, ensuring accurate documentation, and maintaining governance standards across all legal processes. The Associate will work closely with external law firms and other internal stakeholders on various corporate and fund matters. This position requires a fundamental understanding of corporate organizations, legal entity management and commercial real estate. The Associate reports to the General Counsel and Chief Compliance Officer and will work with the Manager – Legal Operations. Duties include:

Requirements

• Experience drafting, organizing, and maintaining corporate legal documents and corporate records
• General understanding of corporate organizational structures and commercial real estate investments
• Familiarity with legal technology, including contract systems, legal billing software, etc. and prior experience with an in-house legal department
• Excellent interpersonal and collaboration skills
• Strong work ethic, self-motivated, and capable of effective independent judgment
• Acute attention to detail and passion for quality
• Ability to handle changing workload priorities and deadlines

Responsibilities

• Review invoices for compliance with internal billing guidelines, facilitate execution and retention of engagement letters and conflict waivers, and manage onboarding of law firms, including confirmation of system access
• Oversee formation and maintenance of all company entities, update organizational charts, track REIT assignments, manage CT Corporation and state registrations, and respond to external requests for entity information and documentation
• Manage intake and distribute critical legal notifications, including service of process, notice of loss claims, and legal holds to appropriate internal and external parties
• Monitor and manage the shared Legal Outlook Inbox, track, prioritize, and route incoming requests and inquiries from internal departments and external contacts to the appropriate legal team members
• Assist with legal and cross-functional projects assigned, from planning through execution and reporting, ensuring deadlines and deliverables are met
• Provide comprehensive support for various commercial real estate transactions, including due diligence process, obtaining signatures, organizing closing binders, and ensuring all required documents are received and processed
• Identify opportunities to leverage technology for greater efficiency and cost-effective legal reviews (e.g., Non-Disclosure Agreements), and help develop and implement new processes, policies, and training to improve cross-departmental workflows.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees