Associate IV Secretary/Bookkeeper

Portsmouth Public Schools•Portsmouth, VA

About The Position

Performs difficult skilled clerical and responsible administrative work; prepares and maintains fiscal and related records; serves as office manager and primary clerical support to a principal; does related work as required. Work is performed under the general supervision of a principal. Supervision may be exercised over school office clerks and aides.

Requirements

Thorough knowledge of standard office practices, procedures and equipment
Thorough knowledge of school system routine and procedures
General knowledge of bookkeeping terminology, methods and procedures
Thorough knowledge of business English, spelling and arithmetic
Thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures
Ability to establish harmonious working relationships with others
Ability to work under pressure
Ability to organize and perform work independently
Ability to meet the public effectively
Ability to plan and supervise the work of others
Any combination of education and experience equivalent to graduation from high school supplemented by various courses in business, typing, bookkeeping and extensive experience in clerical and/or accounting work.

Responsibilities

Serving as school office manager and primary clerical support to the Principal and staff
Overseeing and participating in the preparation and maintenance of staff files and records
Assisting students, teachers and parents.
Handles a variety of routine technical and administrative assignments
Sets up and maintains office procedures and filing systems
Meets and screens visitors, answers telephone and processes mail
Types reports, requisitions, invoices, schedules
Performs budgetary and purchasing procedures in conformance with established guidelines and specific instructions
Maintains computerized staffing lists, distributes checks
Supervises and trains subordinate clerical personnel
Promote the M/WBE Program and M/WBE participation in the contracting and procurement activities through outreach and solicitation
Document M/WBE Program outreach
Adhere to the procurement guidelines of the M/WBE Program policy
Performs related tasks as required.