Associate IV, Branded Contracts

Phillips 66 • Bartlesville, OK

1d • Onsite

About The Position

As an Associate IV, Contracts supporting our US Marketing business, you will help ensure our branded fuels contracts are accurate, compliant, and aligned with our customers’ needs. You will work closely with Sales, Legal, and other internal partners to draft, administer, and maintain contracts that support our growth and protect the company. This role is ideal for someone who enjoys working with details, systems, and stakeholders to keep contract processes running smoothly at Phillips 66.

Requirements

• Legally authorized to work in the job posting country
• High School Diploma or GED equivalent
• 3 or more years of working experience in sales support, account management, customer service, contracts, or related fields
• Intermediate proficiency in Excel, Word, and Outlook

Nice To Haves

• Bachelor’s degree
• Experience in drafting or reviewing legal documents
• Ability to work independently and under time constraints resolving items timely in a team environment
• Experience communicating effectively with others, both verbally and in writing
• Experience with contract administration or contract management in the energy or fuels marketing sector
• Experience with or understanding US Marketing or similar downstream commercial businesses
• Proficient in SharePoint and Salesforce, with the ability to become proficient working in Power BI
• Experience gathering and analyzing contract performance data to support negotiations and process improvements
• Demonstrated attention to detail when working with large volumes of contract and customer data
• Experience influencing and collaborating with cross-functional teams to resolve issues and deliver results

Responsibilities

• Support contract managers in reviewing and drafting contracts, terms, and conditions that meet legal requirements and industry standards for the energy sector.
• Coordinate with Sales, US Marketing, and other internal partners to ensure timely creation, routing, and execution of contracts, amendments, and addenda.
• Maintain accurate contract records and databases, including data entry, document filing, and updates throughout the customer lifecycle from initial setup through renewal or termination.
• Gather and report on contract performance information to support negotiations, renegotiations, and business decision-making.
• Arrange and support meetings, actions, and communications with internal and external stakeholders, including clients and subcontractors, to help resolve contract-related issues.
• Monitor adherence to required policies, procedures, and regulatory guidelines, helping ensure operational compliance across assigned contracts.
• Prepare routine and ad hoc reports, summaries, and standard correspondence using office software and Phillips 66 systems.
• Identify opportunities to improve contract processes and tools and participate in implementing enhancements that make work more efficient and effective.
• Participate in training and development to deepen your knowledge of contract management practices, systems, and US Marketing business priorities.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees