Associate, Individual Philanthropy

Americares•Stamford, CT

2d•Remote

About The Position

The Associate will provide high-level administrative support to the VP of Individual Philanthropy and the Individual Philanthropy (IP) team to drive the day-to-day needs of our major gifts program as we seek to double revenue and reach 100M people over the next 5 years.

Requirements

Prior experience in an administrative support role to senior level staff in a nonprofit fundraising or development team.
Demonstrated experience in professional writing, data analysis, and communication.
Demonstrated proactivity, attention to detail, and problem solving in support of senior level development staff.
Excellent written and verbal communication across internal and external stakeholders, including contributing confidently in meetings and collaborating across teams.
Demonstrated ability to manage schedules, meetings, logistics, and multi-step projects with precision, ensuring timely execution and clear follow-through.
Demonstrated ability to deliver high-quality work by maintaining accuracy in donor records, correspondence, and event materials, with strong proofreading and review skills.
Technical proficiency with database management (CRM) and the ability to adapt quickly to new tools and processes.
Demonstrated ability to plan and execute donor events with professionalism and care for logistics, materials, and support.
Demonstrated ability to be solution-oriented and proactively troubleshoot issues, as well as make suggestions to address challenges and improve efficiency.
US work authorization is required for this role.

Nice To Haves

Fluency in languages that are spoken in at least one of our core locations (India, Philippines, Tanzania, El Salvador, Puerto Rico, Colombia, etc.), in addition to English.
Prior experience in a global nonprofit or humanitarian aid organization.

Responsibilities

Support the Vice President, Individual Philanthropy with day-to-day management of the team: scheduling, agenda and presentation development, notetaking, and documenting action items for online and in-person team meetings.
Strategically support the VP, IP by assisting with prep for donor meetings - including drafting correspondence, coordinating travel, preparing meeting materials, and supporting with follow up / CRM documentation as needed.
Assist the VP, IP with the preparation of documents, analytics, and reporting to share with the IP team and organization at large.
Provide administrative support to the Individual Philanthropy team, including drafting donor correspondence, packaging outreach materials, and providing support for annual major gift fundraising appeals/mailings in partnership with the Stewardship team.
Provide events support for donor cultivation and Leadership Council regional events - including but not limited to list management, RSVPs, preparing materials (e.g. collateral, name tags), onsite support for in-person events, and technical assistance for virtual events.
Manage the major gifts acknowledgement letter process from end to end - from writing, to mailing, and uploading everything into CRM in a timely manner.
Serve as the IP point person for database (CRM) content and data integrity and be responsible for the day-to-day management of CRM data updates and clean-up to ensure donor records are accurate in the system.
In conjunction with Development Department teams and verticals, ensure Development SOPs are updated on a regular basis and communicated to the team.
Actively model and contribute to Americares values, work culture and mission.
Engage in and contribute to team spaces with openness, global competencies, and a growth mindset
Other duties and responsibilities as assigned