Associate II

Portsmouth Public Schools • Portsmouth, VA

18h • Onsite

About The Position

Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.

Requirements

• Thorough knowledge of standard office procedures and protocol
• Ability to operate multi-line telephone system
• Ability to speak clearly and to understand and follow written and oral directions
• Ability to operate standard office and personal computer equipment
• Good keyboarding skills in word processing, data entry and typing
• Ability to type accurately and at a reasonable rate of speed
• Ability to effectively manage multiple tasks simultaneously
• Good interpersonal communication skills with ability to handle difficult situations/individuals
• Any combination of education and experience equivalent to graduation from high school
• Previous clerical and office experience

Nice To Haves

• Understanding of public education administrative organization preferred

Responsibilities

• Serving as secretary to a supervisor
• Greeting visitors and answering telephone, providing information
• Preparing and maintaining files and records
• Serves as receptionist
• Answers telephone, provides program information, takes and dispatches messages
• Interviews visitors and refers to proper authority for disposition
• Responds to inquiries about programs, qualifications, test requirements, procedures and policies
• Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction
• Maintains appointment calendar, schedules appointments and meetings
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures
• Collects and prepares data for records and reports
• Maintains computerized records and generates appropriate reports
• Makes arithmetical calculations
• Requisitions supplies and materials for department
• Maintains text book lists, mailing lists, files and card indexes
• Operates standard office, word processing and data processing equipment
• Performs related tasks as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED