Associate, Global Events & Operations

Praxis•New York, NY

2d•Onsite

About The Position

Our work operates across several interconnected areas: our Accelerator programs identify and form the most exceptional redemptive entrepreneurs in the US, Africa, and Asia-Pacific through intensive cohort experiences and long-term community; our Regional Gatherings bring together the top founders, funders, builders, thinkers, and creatives in a region to awaken their redemptive imagination; and our local ecosystems work trains and develops city ecosystem leaders across 120 cities to host Praxis experiences, including a new Praxis Course, Redemptive Imagination Tables, and three-day Labs. We are deepening our investment in the cities and regions most ready to become self-sustaining centers of redemptive entrepreneurship. Underlying all of our work is a conviction that human flourishing at scale is built through dense networks of formative friendships aimed at a common vision, and that conviction animates our Global Venture Building Ecosystem (GVBE) strategy. The GVBE team is responsible for building and sustaining that worldwide network of global, regional, and local redemptive entrepreneurship ecosystems. This is the team and the strategy you would be joining. Praxis brings together world-class founders, funders, and ecosystem builders through a growing calendar of global events, anchored by our annual large 250+ person Regional Gatherings in Singapore and Nairobi, and extending to a range of high-touch intimate smaller convenings across multiple continents. The quality of those experiences depends as much on who shows up as on what happens in the room, and getting the right people there is both an art and a science. The Global Events and Operations Associate is the person who manages that process. Reporting to the Sr. Manager of Global Events and based at Praxis' headquarters in New York City, this role supports a team that is the connective tissue between a world-class global community and the experiences that bring them together, managing the invitation funnel, stewarding attendee data, and ensuring that every gathering runs with excellence from first outreach through to final teardown and post-event engagement. Alongside this primary work, you'll maintain the operational systems and process integrity that the broader regional events team depends on, and provide logistical support for select smaller convenings across Africa, Asia, and other regions as we grow. This is a role that requires both precision and warmth. We need someone who can build a communications system that scales and still make every invitee feel personally seen. The Sr. Manager of Global Events will invest significantly in this person's onboarding, systems training, and ongoing development, and candidates should be excited about growing into a deep understanding of how Praxis works and what it stands for. We should note that this role requires someone with a great attitude. We're looking for someone who brings warmth and steadiness, especially under the pressure of live events.

Requirements

A communications operator: You understand that invitation communications are not administrative work. They are a craft. You bring precision, warmth, and genuine care to every message, and you build the systems that make that quality repeatable at scale.
An operations expert: You love the detailed work of event logistics. A flawlessly executed run-of-show, a vendor who delivers exactly on spec, a room that feels right when the first guest arrives. These things matter to you.
A systems builder: You don't just execute processes, you improve them. You document what you build, train others on how to use it, and proactively identify where workflows are breaking down.
Detail-obsessed: You notice what others miss, and you address it before it becomes a problem. Your Airtable bases are clean, your follow-ups are timely, and your checklists are complete, because you genuinely care about the craft of getting things right.
Eager to be embedded: You're excited about joining a mission-driven team and investing in understanding how Praxis works from the inside. You want to be part of the culture, not just adjacent to it.
Culturally curious: You're energized by the diversity of contexts Praxis works in, from Nairobi to Singapore to New York, and you bring creativity and sensitivity to how hospitality is expressed across cultures.
Mission-aligned: You're drawn to Praxis' vision of redemptive entrepreneurship and want your operational excellence to serve something meaningful.
Engage with the Praxis team and community as a student and growing practitioner of redemptive entrepreneurship. Protect and embody the Praxis voice and ethos in all external-facing communications and interactions.
Demonstrated experience owning a communications or outreach process with a high volume of individual touchpoints, such as event invitations, member communications, or similar
Excellent written communication skills with the ability to write in an organizational voice and at a high standard of quality
Strong event operations experience, including venue coordination, vendor management, and on-site execution for large gatherings of 250+ attendees, as well as the flexibility to bring that same standard of excellence to smaller, more intimate convenings
Proficiency in Airtable or similar data management tools, with strong data hygiene habits
Experience building and managing email automations in tools such as Mixmax, and workflow automations in tools such as Zapier
Strong process documentation and systems thinking skills
Strong project management proficiency with the ability to manage complex, concurrent workstreams
Comfort working with international partners across multiple time zones
Self-starter who takes ownership, flags blockers early, and executes with minimal oversight
Experience with or eagerness to master the Praxis tool stack: Airtable, Asana, Zapier, Mixmax, Slack, Typeform, Dropbox, Keynote, and Google Suite
Leverage AI tools to increase productivity in manually intensive workstreams, including invitation funnel management, attendee data hygiene, communications drafting, and event documentation, without sacrificing the personalization and quality Praxis' standards require

Responsibilities

Own the end-to-end invitation communications process for each Regional Gathering, from initial outreach through registration confirmation, pre-event logistics, and post-event follow-up. This includes receiving and capturing nominations from Regional Venture Partners, Ecosystem Managers, and other sourcing roles, managing proactive recruiting communications for the upcoming event, and ensuring every inbound candidate is tracked, responded to, and moved through the funnel with care.
Manage and continually improve the invitation funnel in close coordination with the Sr. Manager of Global Events, ensuring that every stage of the process is documented, systematized, and executed consistently
Draft all attendee-facing communications, including invitations, confirmations, logistics emails, reminders, and follow-ups, in Praxis' voice and to Praxis' standards of quality and care
Maintain accurate, up-to-date attendee data in Airtable across all stages of the invitation funnel, including registration status, dietary and travel preferences, segmentation, and list hygiene
Coordinate logistical communications with speakers, guests, and VIP attendees, ensuring they feel personally attended to and well-prepared ahead of each event
Monitor invitation funnel progress against attendance targets, surfacing gaps and trends to the Sr. Manager of Global Events and helping to develop response strategies
Build and maintain email templates, sequences, and automations in Mixmax, Zapier, Airtable, and related tools, creating efficiencies that allow the process to scale without sacrificing personalization
Bring cultural awareness and sensitivity to all attendee-facing communications, ensuring that tone, framing, and hospitality reflect the context of each gathering's region, from Nairobi to Singapore to New York
Serve as the connective tissue between the invitation process and on-the-ground event logistics, ensuring that what's communicated to attendees is fully reflected in the operational plan
Own the operational planning and on-site execution of Regional Gatherings and related convenings, serving as the primary point of accountability for all event logistics from kickoff through teardown, adapting to the scale and context of each event as the calendar grows
Manage venue relationships, host team/volunteers, contracts, and on-site coordination, ensuring spaces are set up and staffed in alignment with program design and Praxis' hospitality standards
Build and maintain detailed event action plans, run-of-show documents, transportation plans, and setup and teardown checklists for each gathering
Coordinate all vendor relationships, including photographers, caterers, AV providers, transportation partners, and rental services, from contracting through on-site execution
Own the production of hospitality touchpoints: gifts, printed materials, signage, name badges, and supplies, in partnership with design partners and vendors
Track event budgets and expenses, managing vendor invoicing and post-event reconciliation in coordination with the Sr. Manager of Global Events
Travel to Regional Gatherings to serve as on-site operational lead
Own and maintain core operational playbooks, templates, and checklists that govern how Regional Gatherings are planned and executed across the team
Serve as the internal process point of contact for regional associates and contractors, ensuring they have what they need to execute within established systems
Monitor operational workflows across the team, including communications timelines, vendor coordination, and data management, and proactively flag where processes are creating friction
Lead post-event operational debriefs, capturing learnings and integrating improvements into future planning cycles and documentation
Manage and improve systems in Asana and Airtable to ensure event data, timelines, and task ownership are accurate and visible across the team
Support the onboarding of new regional associates and contractors by orienting them to Praxis' operational standards, tools, and workflows
Provide operational planning and logistics support for smaller on-continent convenings in Africa and Asia, adapting Praxis' event standards to the scale and context of each gathering
Coordinate with local vendors, venues, and in-country partners to ensure each convening is logistically sound and hospitable
Develop reusable event briefs, run-of-show documents, and logistics checklists for each convening type, reducing planning time as the calendar grows
Travel to select on-continent convenings to provide on-site support as needed