Associate - Fund Administration

ASPIRIANT LLC•Austin, TX

33d•Hybrid

About The Position

The Aspiriant affiliated funds (“Aspiriant Funds”) consists of registered mutual and interval funds. As a member of the Investment Strategy & Research team, the Associate – Fund Administration is responsible for coordinating the operations of the Aspiriant Funds, including but not limited to compliance monitoring, preparing and/or reviewing valuations, financial statements and expense payments, aiding in the audit process and board reporting, replying to client requests and contributing to client communications, overseeing the process of adding new investors and redeeming existing investors. The Associate – Fund Administration will have a limited amount of direct client contact. We are Aspiriant, a leading, independent, 100% employee-owned wealth management firm. Our core values guide us to seek out a broad range of perspectives, talent, and backgrounds to achieve our mission; one where all staff contribute to and share our success. We recognize, respect and value the contributions of each employee, and we strive to cultivate a work environment that strikes an agreeable balance between our professional and personal lives.

Requirements

Proficiency in Word, Excel, and PowerPoint.
Excellent communication and organizational skills.
Strategic thinker.
A self-starter who takes responsibility for his/her work.
A team player who will mentor and coach others as well as thrive in a small company environment.
Must be detail oriented with a high degree of accuracy.
Impeccable ability to maintain confidentiality.
Ability to set priorities among a variety of tasks and an occasionally heavy volume of work.
Bachelor’s degree in business, accounting, finance, economics, or related field required.
Two to three years of experience working in investment management and/or financial advisory services is required.
Experience preparing financial statements and knowledge of generally accepted accounting principles is preferred.
Experience working with regulated investment companies is preferred.
Experience working with 1940 Act registered funds, private equity and/or private real estate fund of funds is preferred.

Nice To Haves

CPA, CFA, and/or JD encouraged.
Experience preparing financial statements and knowledge of generally accepted accounting principles is preferred.
Experience working with regulated investment companies is preferred.
Experience working with 1940 Act registered funds, private equity and/or private real estate fund of funds is preferred.

Responsibilities

Track cash flows to sub-advisors using Global Custody system. Provide cash projection reports to the portfolio management team to manage investment allocations in our funds.
Coordinate information flows to the mutual funds’ and interval funds’ administrator, including trades, expenses, cash flows, tax information for the preparation of tax provisions.
Review tasks performed by the mutual funds’ and interval funds’ administrator, including but not limited to, daily and quarterly reporting packages, financial statements, compliance reporting, SEC filings, check/wire requests and subscription and redemption reports.
Coordinate with the Funds’ legal counsel, initiating updates of the funds’ regulatory filings.
Prepare materials and organize reports provided by vendors into a quarterly Board Book for the mutual fund trustees. Present operational reports to the mutual fund board of trustees. Prepare reports for the interval fund trustees.
Analyze data to establish benchmarks for valuations.
Prepare fair value calculations based on set benchmarks.
Explain manager under- and over-performance using attribution analysis.
Coordinate manager data from multiple sources for analysis and monitoring which are used in fact sheets, board materials, and other marketing materials.
Collaborate with your team and vendors to resolve daily mutual fund and quarterly interval fund issues, such as pricing and compliance exceptions.
Develop solutions to identify issues as well as proposing new ways of working efficiently and effectively.
Prepare and review subscription agreements for new investments in the mutual fund and interval funds. Work with our investment operations team to place trades in our funds.
Assist the Chief Investment Officer and Director of Fund Administration in creation and refinement of various policies and procedures.
Other duties as assigned.