Associate Fleet Manager- Malvern, PA

Element Fleet Management

3d • $60,400 - $83,050 • Onsite

About The Position

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. About the Role We’re looking for a detail-oriented professional to join our team as an Associate Fleet Manager. This onsite role is based at the client’s office in Malvern, PA. In this role, you will manage the delivery of client fleet programs by executing critical day-to-day operational tasks and reporting functions. Embedded within the client team but fully backed by Element, this role will be responsible for tactical execution, data management, supplier communication, and administrative process support. Their contributions enable the Fleet Manager to focus on strategic priorities, while the AFM ensures flawless execution and exceptional client service. What You’ll Do Support the Fleet Manager with operational activities, including vehicle ordering and disposition, compliance management, and reporting. Takes direction from the Fleet Manager on strategic projects and contributes through research, coordination, and execution support. Assist in maintaining accurate inventory of vehicles, equipment, titles, and other client fleet assets. Prepare and deliver scheduled and ad hoc reporting related to fleet performance, compliance, and vehicle utilization. Act as liaison between internal teams and client contacts to facilitate timely resolution of operational needs and service requests. Coordinate with suppliers to ensure consistent delivery of services and support issue resolution. Identify and share recommendations for process enhancements and operational efficiencies with the Fleet Manager. Contribute to high client satisfaction by providing responsive, proactive, and reliable fleet operations support. Support team initiatives and internal process improvement projects as capacity allows. Internally, this role is referred to as “Fleet Specialist- Fleet Specialist, Associate Fleet Manager.”

Requirements

• 2–5 years of relevant experience in client success, fleet operations support, or logistics coordination, preferably within a B2B service environment.
• Minimum of 1 year of direct fleet management experience required.
• Experience with Smartsheet, Microsoft Excel, and fleet management systems is strongly preferred.
• CAFS (Certified Automotive Fleet Specialist) certification is required or must be obtained within 12 - 18 months of hire.
• Demonstrated ability to manage multiple deadlines in a fast-paced environment.
• Strong communication skills across internal teams, clients, and external partners.

Nice To Haves

• Education: College/University degree preferred.
• Detail oriented with high accuracy in data entry, recordkeeping, and reporting.
• Strong relationship-building and collaboration skills.
• Problem-solving ability with a focus on operational efficiency.
• Service-oriented mindset with proactive client support.
• Fleet industry knowledge or prior experience.

Responsibilities

• Support the Fleet Manager with operational activities, including vehicle ordering and disposition, compliance management, and reporting.
• Takes direction from the Fleet Manager on strategic projects and contributes through research, coordination, and execution support.
• Assist in maintaining accurate inventory of vehicles, equipment, titles, and other client fleet assets.
• Prepare and deliver scheduled and ad hoc reporting related to fleet performance, compliance, and vehicle utilization.
• Act as liaison between internal teams and client contacts to facilitate timely resolution of operational needs and service requests.
• Coordinate with suppliers to ensure consistent delivery of services and support issue resolution.
• Identify and share recommendations for process enhancements and operational efficiencies with the Fleet Manager.
• Contribute to high client satisfaction by providing responsive, proactive, and reliable fleet operations support.
• Support team initiatives and internal process improvement projects as capacity allows.

Benefits

• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees