Associate Event Specialist

Illumina•Cambridge, MA

3d•Hybrid

About The Position

As an Events Specialist at Illumina you will participate in the creation of marketing events plans, takes ownership of the management and execution of face-to-face and virtual events, and serves as a liaison between key internal constituents to articulate the brand’s position and to ensure consistency of the brand and corporate image in all events and promotional pieces. Responsibilities include project management, planning, scheduling, agency liaison/supervision and budgeting. Responsibility may include managing agency contracts as needed. This is a full-time, permanent position be based in Cambridge (UK), you will work on a hybrid contract where you will be required onsite for a minimum of two days per week. This position requires proven written and verbal communication skills across all levels of the organization, as well as exceptional organizational skills and attention to detail. The position also requires the ability to work on problems of diverse scope, analyse data, apply best practices and network with senior members of staff within own area of expertise.

Requirements

proven written and verbal communication skills across all levels of the organization
exceptional organizational skills and attention to detail
the ability to work on problems of diverse scope, analyse data, apply best practices and network with senior members of staff within own area of expertise
Must have event planning experience including tradeshows, managing budget, venue sourcing, contracting, registration, housing, ground transportation, audio/visual, reporting, management/assessment of virtual event platforms
Experience managing virtual and hybrid events
Extensive experience creating online event registration pages (Cvent or similar)
Experience negotiating and contracting hotels and ancillary services
Strong leadership skills
Strong oral and written communication skills
Must have demonstrated effective collaboration in a matrix or highly cross-functional business
Ability to travel 25% of the time

Nice To Haves

University/college degree in marketing, communications, or related field required, or equivalent work experience
Experience with TOV, Compliance & MedTech reporting highly desired
Language skills highly desired

Responsibilities

Manages and executes regional events in alignment with company strategic priorities.
Provides expertise and best practices to stakeholders, e.g. marketing teams and senior management, on event strategy, execution and tools
Plans, manages and executes all aspects & deliverables associated with tradeshows and Illumina hosted events – both face-to-face and virtual.
Responsible for budget mgt, PO creation & tracking – onboarding supplier if required in ARIBA/SAP
Manages events in-house as well as through agencies, and provides the link between agency and Illumina
Consults with regional team when localizing content to ensure alignment with global guidelines
Responsible for event vendor management and logistical coordination in accordance with governance and Internal agency vendor management guidelines
Responsible for coordinating logistics for external presenters, partners, and ILMN staff
Captures relevant event data into appropriate systems
Tracks lead data into Pardot/SFDC and reports on event performance/results
Liaison with Privacy, Compliance, Procurement & Legal depts to ensure events meet compliance requirements.