Associate Director, Sponsored Fiscal Operations – Billing

The Ohio State University • Columbus, OH

1d • $120,000 - $156,800 • Hybrid

About The Position

The Associate Director, Sponsored Fiscal Operations – Billing provides leadership in directing, managing and supervising the Sponsored Fiscal Billing and Payment teams in The Enterprise for Research, Innovation and Knowledge (ERIK). The Associate Director, Sponsored Fiscal Operations serves as a subject matter expert and escalated point of contact for all university departments and external Sponsors for escalated issues or activity related to Sponsored Program activity. Provides fiscal, operational, and administrative leadership support to the Office of Grants and Contracts, university Fiscal Officers, department Grant Managers and various project sponsors. Plans, organizes, and directs the day-to-day operations and activities of the Billing and Payment teams within The Enterprise for Research, Innovation and Knowledge (ERIK). Establishes priorities and goals for the billing and payment managers; analyzes workload and flow; monitors quality of service; assumes responsibility for developing, implementing, and monitoring operational policies and procedures, including but not limited to procedures and systems to manage the functions of project billing and payment processing, accounting reconciliation, and inquiries related to Sponsored Fiscal Operations. Assists in the development of operation strategy. Ensures the continuous improvement of administrative services to the research community. Participates in internal audit processes and procedures, compiling and reviewing data, and providing input for internal audit responses. Oversees the performance and professional development of the Sponsored Fiscal Billing and Payment teams; manages all recruitment, onboarding, training and development; Identifies, implements, and monitors process and configuration improvements/changes for the Billing and Payment areas. Ensures compliance with all applicable rules and regulations, including Sponsor requirements, university policies, and state and federal regulations. Works closely with the director to identify and address areas of noncompliance. Serves as a liaison and interface with Office of Grants and Contracts, sponsored program officers, department fiscal officers, sponsor and external auditors, and university human resources staff. Supports the Director in new initiatives and helps to assess cost/benefit and implementation. Has an expert understanding of the various sponsors, their billing requirements, regulations, and their impact on fiscal operations. Develops and leads working groups to identify cross-functional process improvements. Schedules and leads staff meetings and trainings.

Requirements

• Bachelor’s degree or equivalent experience.
• 7 years of relevant experience leading accounts receivable, billing, payment processing, collections and/or finance teams in a higher education and/or sponsored program environment.

Nice To Haves

• 12 or more years of relevant experience leading accounts receivable, billing, payment processing, collections and/or finance teams in a higher education and/or sponsored program environment.

Responsibilities

• Provides leadership in directing, managing and supervising the Sponsored Fiscal Billing and Payment teams in The Enterprise for Research, Innovation and Knowledge (ERIK).
• Serves as a subject matter expert and escalated point of contact for all university departments and external Sponsors for escalated issues or activity related to Sponsored Program activity.
• Provides fiscal, operational, and administrative leadership support to the Office of Grants and Contracts, university Fiscal Officers, department Grant Managers and various project sponsors.
• Plans, organizes, and directs the day-to-day operations and activities of the Billing and Payment teams within The Enterprise for Research, Innovation and Knowledge (ERIK).
• Establishes priorities and goals for the billing and payment managers; analyzes workload and flow; monitors quality of service
• Assumes responsibility for developing, implementing, and monitoring operational policies and procedures, including but not limited to procedures and systems to manage the functions of project billing and payment processing, accounting reconciliation, and inquiries related to Sponsored Fiscal Operations.
• Assists in the development of operation strategy.
• Ensures the continuous improvement of administrative services to the research community.
• Participates in internal audit processes and procedures, compiling and reviewing data, and providing input for internal audit responses.
• Oversees the performance and professional development of the Sponsored Fiscal Billing and Payment teams; manages all recruitment, onboarding, training and development
• Identifies, implements, and monitors process and configuration improvements/changes for the Billing and Payment areas.
• Ensures compliance with all applicable rules and regulations, including Sponsor requirements, university policies, and state and federal regulations.
• Works closely with the director to identify and address areas of noncompliance.
• Serves as a liaison and interface with Office of Grants and Contracts, sponsored program officers, department fiscal officers, sponsor and external auditors, and university human resources staff.
• Supports the Director in new initiatives and helps to assess cost/benefit and implementation.
• Has an expert understanding of the various sponsors, their billing requirements, regulations, and their impact on fiscal operations.
• Develops and leads working groups to identify cross-functional process improvements.
• Schedules and leads staff meetings and trainings.

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 5,001-10,000 employees