Billing & Accounting Operations Associate

BL COMPANIES INC • Norwood, MA

3d • $75,000 - $90,000 • Hybrid

About The Position

BL Companies is growing and seeking a Billing & Accounting Operations Associate to join our Finance team in our Meriden, Warwick, or Norwood office. In this role, you will be responsible for project billing and maintaining accurate financial records, ensuring precise invoicing, timely payments, and compliance with contract and audit requirements.
To be successful, you must thrive in a fast-paced, deadline-driven environment, demonstrate strong attention to detail, and efficiently manage multiple projects.

Requirements

• Associate’s degree or higher in accounting, business, or a related field, or equivalent work experience.
• Knowledge of general accounting concepts.
• 3–5 years of accounting operations experience preferred.
• Strong team player who is flexible, goal-oriented, motivated, and eager to learn.
• Ability to clearly present financial and billing information and respond to questions from managers, staff, and client contacts.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills and comfort interacting with employees at all levels and client financial personnel.
• Ability to manage multiple assignments under tight monthly financial deadlines.
• Ability to travel regularly to other Northeast offices.

Nice To Haves

• Prior client billing and invoicing experience in the architecture, engineering, or construction industry is a plus.
• Experience with Deltek Vantagepoint.
• Experience with or knowledge of Department of Transportation (especially Connecticut DOT) and/or municipal invoicing is strongly preferred but not require

Responsibilities

• Establish and maintain project and billing information in accordance with signed contracts.
• Prepare client invoices, expense summaries, payment forms, and supporting documentation.
• Analyze and report on project management data, including profitability and contract budget summaries, for review with Project Managers and senior leadership.
• Process vendor and subconsultant invoices in the accounts payable system, ensuring proper documentation for setup and payment.
• Process employee expense reimbursements in adherence with corporate policies.
• Manage reporting requirements for certificates of insurance for BL Companies and subcontractors.
• Assist with various year-end audits, including: – Year-end financial reviews – State DOT project audits – Insurance audits – Other special projects
• Support compliance and documentation needs specific to Department of Transportation (DOT) and municipal billing requirements, ensuring accuracy and adherence to agency standards.

Benefits

• We offer a competitive benefits package that includes six paid holidays plus the week between Christmas and New Year’s paid, generous PTO, medical, dental, and vision insurance, disability insurance, life insurance, 401(k) matching, and our Employee Stock Ownership Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees